HDR · 13 hours ago
Communications Assistant
Irvine, CA
Full-time
Onsite
Entry Level
3+ years expHDR is a company focused on creating a welcoming environment where employees are valued and respected. The Communications Assistant will coordinate with various teams, support senior leadership, and manage administrative tasks to enhance the Southern California Transportation Group's operations.
ArchitectureConsulting
No H1B
U.S. Citizen Only
Responsibilities
Coordinate with Market Sectors, Business Classes, and Marketing to update weekly Transportation Operations Meeting agenda
Maintain confidentiality and protect sensitive information
Support the Southern California Transportation Group Sr. Leadership
Assist with subconsultant management
Help organize town halls for the Southern California Transportation Group
Quickly learn and stay current on HDR’s policies and procedures
Provide a specialized administrative support, including meeting arrangements, event organization, agenda preparation, and minute tracking
Track sponsorships by area, market sector, and organization
Create and manage social media content for Southern California Transportation Group
Provide a wide variety of specialized project-related administrative functions, including marketing support, meeting arrangements, travel coordination, answering phones as needed, and meeting support such as typing and tracking meeting minutes
Assistance with invoice preparation and cost allocation of services, subscriptions, and fees
Perform other duties as assigned
Qualification
Required
Coordinate with Market Sectors, Business Classes, and Marketing to update weekly Transportation Operations Meeting agenda
Maintain confidentiality and protect sensitive information
Support the Southern California Transportation Group Sr. Leadership
Assist with subconsultant management
Help organize town halls for the Southern California Transportation Group
Quickly learn and stay current on HDR's policies and procedures
Provide a specialized administrative support, including meeting arrangements, event organization, agenda preparation, and minute tracking
Track sponsorships by area, market sector, and organization
Create and manage social media content for Southern California Transportation Group
Provide a wide variety of specialized project-related administrative functions, including marketing support, meeting arrangements, travel coordination, answering phones as needed, and meeting support such as typing and tracking meeting minutes
Assistance with invoice preparation and cost allocation of services, subscriptions, and fees
Perform other duties as assigned
Preferred
3-5 years relevant industry experience
Communications, Public Relations, Event Management degree or equivalent work experience
US Citizenship
Be able to drive using their own car (gas money will be provided)
Comfortable speaking on the phone
GPA 3.0 or higher
InDesign skills or other presentation programs such as Microsoft Word, Excel, and PowerPoint
Experience working in both in-office and virtual environments with the ability to flex to varying communication styles
Self-motivated and ability to work independent with the senior leadership
Great interpersonal and communication skills-positive outlook and attitude
High aptitude for managing and solving tactical issues
An attitude and commitment to being an active participant of our employee-owned culture is a must
Comfortable and competent while working with senior leaders and managing cross-functional efforts
Demonstrated ability to operate both strategically and tactically in a high-energy, fast-paced environment
Committed to quality, continuous improvement, and HDR values
Proficient in Microsoft Office products
Strong attention to detail
Ability to prioritize and manage multiple deadlines simultaneously
Service and client-oriented personality
Familiar with LinkedIn
Excellent time management and able to prioritize responsibilities
Flexible and able to handle crises or unexpected challenges calmly
Approachable
Benefits
Gas money will be provided
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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