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Abbott · 1 day ago

Administrative Assistant I

United States - California - Santa Clara

Full-time

Onsite

Senior Level

$32.35/hr - $64.65/hr

5+ years exp

Abbott is a global healthcare leader that helps people live more fully at all stages of life. They are seeking an Administrative Assistant I to provide executive level support to the Vice President of Commercial Operations in the Structural Heart division, managing schedules, communications, and various administrative tasks.

BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical

H1B Sponsor Likely

Responsibilities

Point of contact between Executive, key stakeholders, internal employees and external customers

Manage and maintain executive schedules, including scheduling both domestic and international travel, conferences, making appointments, and making changes to appointments

Answering and directing calls to appropriate executives and parties, taking messages

Prepare reports, collect and analyze information; prepare presentations

Processing expenses (purchase requisitions, statement of work, check requests) as well as expense reimbursement reports

Handling teleconference and telepresence meeting set ups

Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary

Format information for internal and external communication – memos, emails, presentations, reports

Coordinate with extended Admin team for maintenance of organization charts and Division distribution lists

Coordinate and maintain department files, as assigned, in compliance with government and corporate regulations

Follow purchasing and requisition procedures, Corporate security and privacy rules, Corporate Branding Guidelines, and copy center procedures

Use and understand Microsoft Office Suite and other business-specific software, including Corporate Travel website, expense reporting system, Kronos timekeeping, and employee performance management systems (as applicable)

Utilizes sound judgement and discretion when handling confidential information

Proactively identifies problems or areas for improvement and resolves issues

Assists with any other duties/projects as assigned

Qualification

Microsoft Office SuiteAdobe AcrobatConcurVisioOrganizational skillsCritical thinkerDetail orientedSelf-motivated

Required

High School diploma or equivalent. Some college preferred

5+ years administrative experience or equivalent

Operates with little instruction and minimal supervision

Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines

Detail oriented, critical thinker, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction

Leads special projects as assigned

Advanced knowledge of Microsoft Office Suite, Concur, Adobe Acrobat, Visio or OrgPlus, and Outlook

Travel 15%

Benefits

Free medical coverage for employees via the Health Investment Plan (HIP) PPO

An excellent retirement savings plan with high employer contribution

Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

Company

Abbott

Glassdoor3.8

Abbott is a healthcare company that produces diagnostic kits, medical devices, nutritional products, and branded generic medicines.

Founded in 1888

Illinois City, Illinois, USA

10001+ employees

https://www.abbott.com

H1B Sponsorship

Abbott has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2021 (1)