Joss Search · 6 days ago
Executive Assistant – Investor Relations (Contract)
Boston, MA
Contract
Onsite
Mid Level
$40/hr - $48/hrJoss Search is an established private equity firm in Boston, and they have an immediate need for an Executive Assistant to support the Head of Investor Relations and a small team of IR professionals. This high-visibility role requires exceptional organizational skills and a commitment to delivering meticulous administrative support.
RecruitingStaffing Agency
Responsibilities
Calendar & Meeting Management: Coordinate complex calendars, schedule meetings, and track follow-up actions for the Head of Investor Relations and IR team
Travel Coordination: Arrange domestic and international travel, including itineraries and expense reporting, ensuring seamless experiences
Document Preparation: Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external stakeholders
Event Planning: Organize logistics for meetings, programs, events, and conferences involving senior leaders, shareholders, analysts, and other stakeholders
Inbox & Communication Management: Monitor and manage the Investor Relations email inbox and phone line, ensuring timely and accurate responses to investor inquiries
Database Maintenance: Maintain investor databases to track institutional ownership, engagement activity, and document interactions
Project Support: Assist with functional projects, special reports, and analyses for the IR team
Research & Archiving: Track, organize, and archive sell-side analyst publications and related materials
Website Updates: Maintain and update the Investor Relations section of the company website, ensuring accuracy and timely disclosure
Qualification
Required
Proven experience as an Executive Assistant or similar role supporting senior leadership
Strong organizational and time-management skills with the ability to handle multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or investor databases
Ability to work independently and maintain confidentiality in a fast-paced environment
Company
Joss Search
We're the champion of business support professionals and the chosen recruitment partner of the world’s top private equity and alternative investment firms.
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase