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NEOGOV · 22 hours ago

Administrative Support Coordinator I

Fullerton, CA

Full-time

Onsite

Mid Level

$4,047/mo - $4,510/mo

4+ years exp

California State University, Fullerton is a comprehensive university dedicated to student success and fostering a vibrant community. They are seeking an Administrative Support Coordinator I to provide a full range of administrative, financial, technical, and support services for the Department of Educational Leadership, ensuring the smooth operation of departmental activities and resources.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Independently provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership

Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects

Serves as office lead and oversees hiring, training, and development of student assistants working in the department

Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures

Oversee department resources including general office supply inventory, purchases and technology services

Researches information, compiles data and prepares reports for department needs

Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments

Assist chair in preparing reports for the Dean's Office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office

Maintains budget for several accounts and associated procurement cards, reconciles monthly Operating Expenses and Equipment (OE&E) budget, and sets up and processes supervisor mileage reimbursements

Maintains contact with offices across campus such as travel, procurement, the bookstore, and scheduling

Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office

Generates and maintains records of part time faculty including entitlements, contracts, and faculty separations

Updates the department website and serves as the Department Information Technology Coordinator (DITC)

Other duties as assigned

Qualification

Office systems knowledgeBudget policies knowledgeContent Management SystemCustomer service experienceInterpersonal skillsAttention to detailProblem-solving skills

Required

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures

Thorough knowledge of English grammar, punctuation, and spelling

Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages

Ability to independently handle multiple work unit priorities and projects

Ability to apply a variety of policies and procedures where specific guidelines may not exist

Working knowledge of budget policies and procedures

Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections

Ability to draft and compose correspondence and standard reports

Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature

A background check (including a criminal records check) must be completed satisfactorily and is required for employment