Topa Group, Inc. ยท 1 week ago
Fire Alarm & Security Office Administrator
Monrovia, CA
Full-time
Onsite
Entry Level
$26/hr - $32/hr
2+ years expTopa Group, Inc. is partnering with a Fire Alarm & Security Company in the Los Angeles area seeking a Fire Alarm & Security Office Administrator. The role involves supporting daily operations, project coordination, and customer service for the fire and security departments, ensuring smooth scheduling, documentation, billing, and communication.
Human ResourcesRecruitingStaffing Agency
Responsibilities
Serve as the primary administrative support for the Fire Alarm and Security teams
Schedule service calls, inspections, and installations
Maintain and update project files, inspection reports, and compliance documentation
Process work orders, invoices, and purchase orders in a timely manner
Communicate with customers regarding scheduling, billing, and service updates
Coordinate technician timesheets and assist with job costing and billing accuracy
Ensure all permits, certifications, and compliance records are up to date
Assist with proposal preparation and document submittals
Support management with reporting, tracking, and general office duties as assigned
Qualification
Required
2+ years of administrative experience (experience in the fire alarm, electrical, or security industry preferred)
Strong organizational skills and attention to detail
Proficient with Microsoft Office Suite (Excel, Word, Outlook) and office management software
Excellent written and verbal communication skills
Ability to multitask and manage priorities in a fast-paced environment
Preferred
Experience with service management or project software (e.g., SedonaOffice, ServiceTitan, or similar) is a plus
Benefits
100% employer-paid health, dental, and vision insurance
Paid time off and holidays
401(k) retirement plan
Company-paid life insurance
Career growth opportunities within a growing organization
Company
Topa Group, Inc.
Who We Are: Topa Group is a talent partner working with integrators, contractors, and manufacturers.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jonathan Rigsbee
CEO Founder
Company data provided by crunchbase