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ARMADA Supply Chain Solutions · 19 hours ago

Invoicing Coordinator

Maitland, FL

Full-time

Onsite

Entry Level

$44K/yr - $44K/yr

1+ years exp

ARMADA Supply Chain Solutions is a logistics provider specializing in global ocean shipping and order management services. The Invoicing Coordinator is responsible for the accurate and timely processing of customer invoices, ensuring that all services rendered are billed correctly and in accordance with customer requirements.

LogisticsSupply Chain ManagementTransportation

Responsibilities

Prepare, review, and issue customer invoices for domestic and international logistics services

Verify product pricing, freight charges, and supporting documentation

Ensure invoices align with customer pricing agreements, tariffs, and service terms

Identify and resolve billing discrepancies before invoice release

Collaborate closely with internal teams to ensure all pricing discrepancies are resolved before invoice creation

Respond to customer inquiries regarding invoices, charges, and billing timelines

Assist with invoice corrections, rebills, and credit memos as needed

Track billing exceptions and recurring issues, escalating trends to management

Assist with process improvements to enhance billing efficiency and accuracy

Ensure compliance with the ATEC Logistics’ Claim Policies for both internal and external customers

Complete tasks associated with the monthly closing in accordance with established timelines

Adhere to finance policies, procedures, and internal controls

Support the annual year-end audit process with external accountants

Assistance with additional assignments and projects as needed

Qualification

Freight invoicingAccounting experienceMicrosoft ExcelAnalytical skillsBilingual (Spanish/English)Attention to detailOrganizational skillsCustomer-focused mindsetCommunication skills

Required

High school diploma or equivalent

1–3 years of invoicing, billing, or accounting experience

Strong attention to detail and high level of accuracy

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Experience with freight invoicing (ocean, air, truckload, LTL, accessorial)

Proficiency in Microsoft Word, Outlook, and Excel

Process-oriented with the ability to document and articulate the structure of complex systems

Solid analytical and problem-solving skills, with demonstrated experiences of individual and team-based problem-solving

Excellent communication skills, including listening, written, oral, and demonstrated group presentation

Preferred

associate's degree in accounting, Finance, or Business

logistics, transportation, or supply chain experience

Access, GP Dynamics ERP

Bilingual (Spanish/English)

Company

ARMADA Supply Chain Solutions

Armada creates innovative, fully integrated supply chain solutions that improve business performance for our clients, enabling them to best serve their customers.

Founded in 1890

Pittsburgh, Pennsylvania, USA

501-1000 employees