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Bellingham Marine · 1 day ago

SE Sr Accounts Payable Specialist

Jacksonville, FL

Full-time

Onsite

Mid, Senior Level

4+ years exp

Bellingham Marine is seeking a Senior Accounts Payable Specialist to oversee and manage the processing of transactions and payments. This role involves maintaining vendor relationships, analyzing financial data, and contributing to the continuous improvement of the accounts payable process.

ManufacturingReal Estate

Growth Opportunities

Hiring Manager

Stacey Conover

Responsibilities

Approves New Vendors and reviews once set up in ERP to ensure accurate input

Responsible for responding to Vendor inquiries and management of statements to ensure all Vendor invoices are captured in BM system on a timely basis

Review and verify for Final approval invoices for accuracy, appropriate documentation and prior to g/1 posting and payment

Communicates with Controller to assist with taking discounts, as available

Prepare, process, and submit check files, wire transfers, ACH payments, and positive pay

Process and pay monthly Sales and Use taxes, according to state tax laws

Assist with month-end closing procedures and provide support for internal and external audits

Prepare annual 1099-NEC forms for recipients at year-end, in compliance with IRS rules and regulation

Send monthly Crane/Barge email to division for expensing costs against jobs at month end

Responsible for ensuring all vehicle/equipment titles, invoices for other type Asset purchases are kept in Sharepoint for access, as needed

Implement process improvements to enhance efficiency and accuracy of the accounts payable system

Other duties as assigned and necessary

Qualification

Accounts PayableMS ExcelMS WordMS OutlookViewpoint SoftwareAnalytical skillsAttention to detailCommunication skillsTime managementOrganizational skillsConfidentiality

Required

Acute attention to detail and accuracy

Highly resourceful and analytical nature

Excellent communication and leadership skills

Ability to communicate effectively both internally and externally. Must be able to interface with all levels of management, vendors, and customer base

Strong understanding of full cycle Accounts Payable

Ability to maintain confidentiality with highly sensitive information

Excellent time management and organizational skills

Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)

Ability to travel on a limited basis, as needed

4-6 years Construction or manufacturing, experience required. Other relevant experience will be considered

Experience with general ledger and account reconciliations

Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations