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Boyum Barenscheer · 1 day ago

Executive Assistant - Tax Department Head

Minneapolis, MN

Full-time

Onsite

Mid Level

$60K/yr - $70K/yr

4+ years exp

Boyum Barenscheer is your local, trusted accounting firm with 50 years of experience providing audit, tax, and advisory services to businesses across a variety of industries. The Executive Assistant to the Tax Department Head provides high-level, strategic administrative and operational support that enables the Tax Department to run smoothly and effectively.

Accounting

Growth Opportunities

No H1B

Responsibilities

Manages the Tax Department Head’s calendar, inbox, scheduling priorities, and day-to-day workflow with minimal oversight

Evaluates, prioritizes, and triages incoming issues, requests, and communications, determining which require leadership attention and which can be handled independently

Exercises discretion and independent judgment in coordinating sensitive matters and managing confidential information

Prepares the Tax Department Head for daily activities through briefings, materials, timelines, and proactive planning

Serves as primary liaison among the Tax Department Head, Tax partners, Firm leadership, staff, and clients

Coordinates department-wide communications, ensuring timely distribution of updates, expectations, and follow-up on outstanding items

Supports departmental oversight by tracking initiatives, monitoring progress, and ensuring action items are completed

May provide support to additional Tax partners as needed

Leads preparation for internal and external meetings including agendas, materials, presentations, and briefing notes

Records, synthesizes, and distributes meeting minutes including key decisions, deadlines, and action items

Anticipates upcoming departmental cycles (busy season preparedness, billing cycles, compliance deadlines, training schedules) and ensures meetings, communications, and deliverables are aligned

Oversees department-level projects and initiatives as delegated by the Tax Department Head, ensuring tasks move forward and stakeholders are held accountable

Conducts research, compiles data, and drafts professional documents including reports, client communications, department updates, and operational summaries

Supports continuous improvement efforts by organizing processes, identifying inefficiencies, and proposing operational enhancements

Responds professionally and accurately to inquiries from clients, staff, and external contacts on behalf of the Tax Department Head

Drafts, reviews, and manages correspondence, agreements, memos, reports, and presentation materials with a high level of polish

Represents the Tax Department Head in communications when appropriate

Coordinates travel, events, and meeting logistics

Prepares and submits expense reports and reconciliations

Oversees mail, records, files, and document organization for the Tax Department

Ensures systems, schedules, files, and workflows remain organized and up to date