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NEOGOV · 10 hours ago

Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I)

Fullerton, CA

Full-time, Contract

Onsite

Mid Level

$4,047/mo - $4,416/mo

4+ years exp

California State University, Fullerton is a comprehensive university dedicated to shaping the future of education. They are seeking an Online Programs, College Curricular Initiatives and Funded Projects Coordinator to provide administrative support for online degree programs, curricular activities, and funded projects within the College of Engineering and Computer Science.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provide administrative and professional support for the College of Engineering and Computer Science (ECS) online degree programs and related curricular activities

Assist the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and graduate checks, and other student interactions, by phone, email, and in person

Assist with travel and purchasing as needed

Provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals

Assist faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements

Serve as liaison between the ECS Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources and Inclusive Excellence (HRIE), University Extension, Philanthropic Foundation, Auxiliary Services Corporation, etc.)

Work independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and ECS policies and procedures

Perform work on projects with varied complexity

Engage in a broad range of interpersonal contacts

Perform other duties as assigned

Qualification

Budget managementGrant managementCustomer serviceOffice systems knowledgeWritten communicationOral communicationDetail orientedInterpersonal skillsProblem solvingTime management

Required

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures

Thorough knowledge of English grammar, punctuation, and spelling

Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages

Ability to independently handle multiple work unit priorities and projects

Ability to apply a variety of policies and procedures where specific guidelines may not exist

Working knowledge of budget policies and procedures

Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections

Ability to draft and compose correspondence and standard reports

Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature

A background check (including a criminal records check) must be completed satisfactorily and is required for employment

Preferred

Self-starter with front-line customer service experience and a strong customer service orientation

Clerical and administrative support experience in an academic environment at a university level

Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public)

Knowledge and experience using CMS/PeopleSoft or databases

Knowledgeable about grant management (federal, state, and private foundation)

Detail oriented and ability to be proactive about deadlines