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SMARTFOX · 1 day ago

Office Coordinator

Palo Alto, CA

Contract

Onsite

New Grad, Entry Level

$26/hr - $26/hr

0+ years exp

SMARTFOX is seeking an Office Coordinator to serve as the first point of contact for visitors and manage various workplace services. The role involves greeting guests, coordinating events, handling inquiries, and ensuring a welcoming environment while adhering to security protocols.

Information TechnologySoftwareStaffing Agency

Responsibilities

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols

Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups

Arrange and confirm recreational, dining, and business activities on behalf of the requestor

Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding

Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner

Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies

Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building

Coordinate with vendors who supply services or goods to the workplace

Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager

Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion