KL&A · 1 day ago
Office Assistant
Golden, CO
Full-time
Onsite
Entry Level
$24/hr - $28.50/hr
2+ years expKL&A, Engineers and Builders is a nationally recognized structural engineering and steel construction firm. They are seeking an energetic office assistant to manage calendars, communicate with stakeholders, and support various administrative tasks in their Golden, Colorado office.
ConsultingReal Estate
Hiring Manager
Alanna Weaver
Responsibilities
Calendar & Meeting Coordination: Manage multiple calendars, schedule meetings, and coordinate travel arrangements for executives, team members, and external candidates
Communication Management: Serve as the first point of contact for customers and team members, handling calls, emails, and correspondence promptly and professionally
Office Management: Oversee our office supply and refreshment needs across departments, maintaining consistent stock to support daily operations
Multitasking & Prioritization: Balance competing demands in a fast-paced environment with strong prioritization skills
Event & Volunteer Planning: Assist with planning company events, parties, and volunteer initiatives to foster team engagement and community involvement
Document Management : Prepare, edit, and distribute documents, white papers, training programs, reports, and presentations. Maintain accurate and organized filing systems, both physical and digital
Financial Administration : Assist with expense tracking, processing invoices, and purchase orders
Project Support : Provide administrative support for various projects, including SOP audits, data entry, tracking project timelines and deliverables
Customer Service : Greet visitors, clients, and vendors, ensuring positive and professional experience
Cross-Departmental Training: Participate in cross-training to provide coverage across teams during absences, strengthening organizational flexibility
Qualification
Required
High School Diploma/GED
2 years of experience in an administrative role or similar
Driver's License with reliable transportation to run office errands and provide support to our Loveland, Co office
Experience with Microsoft Office Suite
Organized: Demonstrates exceptional organizational skills to manage office operations, maintain filing systems, and coordinate events efficiently
Detail-Oriented: Pays close attention to detail when preparing documents, scheduling meetings, and handling financial tasks to ensure accuracy and completeness
Proactive: Takes initiative in managing supplies and supporting projects, anticipating needs before they arise
Effective Communicator: Exhibits strong verbal and written communication skills to serve as the primary point of contact and handle inquiries professionally
Multitasker: Capable of juggling multiple tasks such as scheduling, document management, and event planning without compromising quality or deadlines
Customer-Focused: Provides excellent customer service and professional experience
Tech-Savvy: Comfortable with office technology and basic IT troubleshooting
Dependable: Reliable and trustworthy, consistently meeting deadlines and maintaining confidentiality in handling sensitive information
Team Player: Works collaboratively with executives, team members, and external partners, contributing to a cohesive and productive work environment
Adaptable: Flexible and able to adjust to changing priorities, new technologies, and evolving office dynamics
Benefits
Medical: ~80% of Family policy paid by KL&A.
Family Dental and Vision paid 100% by KL&A.
Short- and Long-Term Disability, Life Insurance.
401(k) with company match.
Employee-owned.
Vacation + sick leave.
Paid Parental Leave.
Paid Holidays.
Company
KL&A
KL&A Inc, Engineers and Builders is a unique firm built around the fundamental idea that structural engineers can and should return to a master builder role, taking ownership not only of design of structural systems, but also cost estimating and at-risk construction.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Greg Kingsley
President and CEO
Brant Lahnert
Principal Engineer/CFO
Company data provided by crunchbase