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Parkinson Technologies · 22 hours ago

Office Administration / Purchasing Assistant

Woonsocket, RI

Full-time

Onsite

Entry Level

$21/hr - $25/hr

2+ years exp

Parkinson Technologies, Inc. is a growing manufacturer of winding and plastic processing equipment, and they are seeking an Office Administration/Purchasing Assistant. The role involves providing administrative support, managing communications, and assisting with purchasing activities to ensure efficient office operations.

Industrial ManufacturingInformation TechnologyMachinery ManufacturingManufacturing

Comp. & Benefits

Responsibilities

Effectively communicate via phone and email, ensuring all duties are completed accurately and delivered with high quality and in a timely manner

Provide administrative and upper management support to ensure efficient operation of the office

Managing emails/incoming calls throughout the day

Maintain a follow-up system that encourages follow-through with assigned projects

A/P invoice entry and envelope outgoing A/P checks and ensure they go in the mail

File A/P check stubs and backup in the Accounting file cabinets

Assist in organizing and updating files and filing systems

Greet customers and ensure they sign on the correct log book; provide directions to get to the designated area/escort if needed

Remove sign-in sheets daily to ensure customer confidentiality

Coordinate with managers regarding the lunch order – call in, get the tip, check the order upon receipt, notify managers/or deliver the food to the cafeteria, etc

Lab order entry process - Enter lab orders in Visual, generate RMA#, update the lab schedule with relevant order details/names, and send order confirmation to customers

Update and maintain the Confidentiality Agreements list and digital archive on the network

Update the welcome board with customer names when requested

Assist with CRM contact entry/cleanup

Assist in basic purchasing activities by entering purchase orders and following-up with suppliers

Work with engineers and sales to produce and maintain spare part lists

Respond promptly to customer requests for technical information

Participate in customer contact activities by phone and other direct marketing methods to increase sales

Maintain customer, vendor, and product information to support sales efforts

Develop product knowledge through involvement in the company

Other similar duties as assigned

Qualification

Microsoft OfficeCustomer serviceOrder entryPurchasing activitiesMulti-taskingDependabilityInterpersonal skills

Required

High School diploma or equivalent

Highly dependable

Minimum two years of demonstrated experience in a comparable role with direct customer contact

Professional phone presence and interpersonal skills

Good Microsoft Office computer skills and experience or capability in using various internal software enterprise systems for basic order entry and purchasing activities

Ability to work independently while juggling multiple priorities and deadlines

Ability to multi-task