Human Capital Advisors · 1 day ago
Office Manager
Northern Cambria, PA
Full-time
Onsite
Mid Level
$55K/yr - $68K/yr
3+ years expHuman Capital Advisors is seeking an Office Manager to oversee office operations and staff. The role involves managing administrative functions, ensuring compliance, and serving as the primary point of contact for office processes.
AdviceConsultingManagement Consulting
Responsibilities
Lead and manage the office team by giving clear guidance, support, and feedback to promote high performance and reliable service
Act as the central point of responsibility for office operations, managing both personnel and procedures to ensure administrative, contract, and compliance tasks stay on schedule
Oversee daily office operations, focusing on managing key administrative functions like business support, permitting, and logistics coordination
Handle all operational documentation such as contracts, permits, licenses, certificates of insurance (COI), and other necessary documents
Handle contract processes from start to finish, including sending to customers, tracking returns, coordinating changes, and ensuring all approvals are documented.
Coordinate with customers and internal teams to ensure insurance, permits, and regulatory notifications are completed accurately and on time
Track all projects to confirm that required paperwork is completed in advance and properly uploaded or filed in the CRM or other systems
Manage post-project costing and related financial documentation
Oversee required licenses, regulatory records, and business registrations to ensure they are current, compliant, and well-organized
Support the management of workers’ compensation and relevant business insurance coverage for the office
Monitor office and general supply levels and coordinate ordering for the office location.
Help maintain and improve Zoho workflows (or similar tools) to support efficient processes and monitoring.
Approve timesheets and PTO requests for office team members within the HRIS, following established workflows and approvals
Qualification
Required
Experience in managing office operations, contracts, or related administrative tasks, preferably for more than 3 years in contract administration or office management
Comfort working with contracts, customer documents, permits, and insurance paperwork
Strong attention to detail and accuracy, especially when handling regulatory and compliance documents
Ability to juggle multiple tasks and deadlines while keeping information organized and easy to find
Clear written and verbal communication skills, with a focus on professional, courteous customer service
Ability to work collaboratively with office staff, operations, and leadership, while also handling tasks independently
Office operations and contract administration functioning as a hands-on player-coach, actively handling tasks and overseeing daily workflows
Regulatory and documentation accuracy, maintaining compliance and licensing paperwork with meticulous attention to detail
Organization, multitasking, and deadline control managing multiple projects, balancing competing priorities, and meeting time-sensitive tasks
Leadership and team guidance, directing and supporting office staff by offering clear direction, feedback, and oversight
Clear communication and collaborative service to convey information professionally both in writing and verbally
Benefits
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
Human Capital Advisors
Human Capital Advisors is a human capital strategic advisory and executive search firm.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase