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Charter One · 1 day ago

HR Benefits Admin Assistant

Mesa, AZ

Full-time

Onsite

Entry Level

1+ years exp

Charter One is currently accepting applications for a full-time HR Benefits Administrative Assistant. The Benefits Admin Assistant plays a vital role in supporting the Benefits team in managing and administering employee benefits programs, assisting with various aspects of benefits administration, including ACA compliance and employee communications.

EducationHealth Care

Hiring Manager

Amanda Niesolowski, MBA

Responsibilities

Assist the Benefits Team with any assigned duties

Assist with ACA management, review hours worked by part-time employees on a monthly and annual basis, communicate offer of benefit to eligible employees, oversee ACA eligible employees who are currently enrolled

Complete bi-monthly reviews of ACA eligible employee benefit deductions, communicate any necessary back collections or payments

Communicate enrollment information to any newly eligible employees and follow up on outstanding enrollments

Assist during the annual open enrollment period, including set up of the enrollment portal, approving and tracking benefit elections, and auditing enrollments to ensure compliance with plan guidelines

Submit employee and employer HSA contributions

Assist with creating and sending the monthly HR newsletter

Assist with distributing required notices and tax forms

Complete audits of benefit enrollments to ensure compliance with plan guidelines

Audit HSA enrollments to ensure compliance with the IRS yearly maximum

Other duties as assigned

Qualification

Benefits administrationACA complianceHRIS systemsMicrosoft Office SuiteHSA managementAttention to detailOrganizational skillsCommunication skills

Required

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office software

Basic knowledge of HRIS systems or benefits management platforms such as ADP

Strong attention to detail, especially in managing employee data and benefit deductions

Strong organizational skills and the ability to multitask and prioritize effectively

Excellent written and verbal communication skills, with the ability to explain benefits programs to employees clearly and concisely

High School diploma or equivalent

Valid AZ IVP Fingerprint Clearance card

Relevant work experience in benefits administration or HR

At least 1-2 years of experience in an HR or benefits administration role, including knowledge of benefit programs like health, dental, vision, and HSA