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Thales · 10 hours ago

Accounts Receivable Specialis

Melbourne, FL

Full-time

Onsite

Mid Level

$33K/yr - $63K/yr

3+ years exp

Thales is a company that specializes in aerospace solutions and in-flight entertainment systems. They are seeking an Accounts Receivable Specialist to support the finance team by managing accounts receivable functions, including collections, account analysis, and financial reporting, while ensuring a high level of customer service.

AerospaceCyber SecurityIndustrial ManufacturingMilitaryRemote SensingSecurityTransportation

No H1B

Responsibilities

Execute daily collection activities, including sending emails and reminder letters, issuing statements of account, and making calls to resolve outstanding balances; Investigate and determine the root cause of short payments, overpayments, or other discrepancies; Manage and track disputes, chargebacks, and customer deductions, working to resolve them in a timely manner; Initiate third-party collection agency or legal endorsement for severely overdue accounts as directed by the A/R Lead

Analyze and reconcile individual customer accounts with discrepancies, using payment information, bank statements, and other data sources; Prepare and maintain a high-level view of the A/R aging report, collections report, and other ad-hoc cash-related reports as requested; Ensure the timely completion of all A/R-related month-end closing requirements

Coordinate with the Cash Posting, Invoicing, and Credit Memo teams to ensure accurate and timely processing; Collaborate with Customer Service and Program Management to promptly resolve customer disputes and invoicing issues; Assist the A/R Lead in coordinating with the BPO Partner to resolve queries and ensure smooth operations; Release sales orders from credit hold, following approval from the A/R Lead

Assist in the preparation of audit schedules and provide necessary documentation for both internal and external audits; Maintain compliance with internal controls, policies, and procedures related to invoicing, collections, and revenue processes; Uphold the organization’s value and integrity by maintaining the highest level of confidentiality with all sensitive information

Qualification

Accounts ReceivableFinancial ReportingERP SystemsMicrosoft ExcelAnalytical SkillsCommunication SkillsAttention to DetailProblem-Solving

Required

Associates degree in Accounting, Finance, Business Administration, or a related field; or equivalent experience

3–5 years of experience in accounts receivable, billing, or a related finance function, preferably in a mid- to large-sized organization

Strong understanding of accounts receivable processes and revenue cycle management. Experience with compliance and audit requirements related to financial processes and controls; High level of professionalism, integrity, and accountability in handling sensitive financial data

Proven ability to work with ERP systems (e.g., SAP, Oracle, or similar) and financial reporting tools; Proficiency in Microsoft Excel, including use of pivot tables, VLOOKUPs, and data analysis tools

Demonstrated ability to meet strict deadlines and manage multiple priorities in a fast-paced environment; Strong analytical and problem-solving skills, with a high level of accuracy and attention to detail

Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external stakeholders

Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future

Benefits

Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance

Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period

Company paid holidays and Paid Time Off

Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program