City of Bloomington, IN ยท 2 days ago
Office Manager/Program Assistant
Bloomington, IN
Full-time
Onsite
Mid Level
3+ years expThe City of Bloomington, IN is seeking an Office Manager/Program Assistant for the Community and Family Resources Department. This role involves managing office functions, financial coordination, and providing administrative support while ensuring efficient communication and organization within the department.
Government Administration
No H1B
Responsibilities
Greets visitors, responds to in-person and telephone inquiries from the public and other City staff regarding CFRD programs and services. Refers visitors or callers to appropriate staff or City department, as necessary
Coordinates the scheduling and installation of the City Hall display case for internal and external use
Serves as the primary financial secretary for the department coordinating purchasing, entering claims information in financial system, makes payments via purchase order, reconciles monthly statements and trains and assists CFRD staff on various related processes
Coordinates new staff and intern orientation. Provides training for staff and interns on front desk procedures
Provides administrative and clerical support to department staff, which includes, but is not limited to, coordinating bulk mailings, drafting documents and assisting with event registrations
Maintains, organizes and orders department supplies, collects and distributes mail and schedules rooms for various events including staff meetings and CFRD commission meetings
Provides trouble shooting for computer software and hardware issues. Works with ITS to repair or order computer related equipment and or software, as needed
Maintains up to date knowledge of social service agencies and keeps related informational brochures and other materials organized in the reception area. Assures that departmental brochures and materials are updated and displayed
Takes all reasonable steps to maintain a safe work environment
Provides program support to Division Directors as needed
Attends meetings and trainings for professional development
Maintain departmental events calendars and staff vacation schedules
Reviews departmental payroll
Qualification
Required
Minimum of a high school education plus limited training in office management or equivalent knowledge, skills, ability or experience
Minimum Experience Equivalent To 3 Years In Office Management
Ability to plan and schedule a wide variety of complicated task, including the management of inquiries and projects, simultaneously
Knowledge of standard office procedures and ability to use computer
Microsoft Word, Excel, Google docs, sheets and databases
General knowledge of computer hardware and software applications and technical expertise to provide basic troubleshooting and training assistance
Preferred
Graphic design experience or training
Company
City of Bloomington, IN
Nestled in the rolling hills of southern Indiana, Bloomington is a best-loved city that boasts spectacular scenery, world-class educational institutions and unique shopping and dining experiences.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase