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John Knox Village of Central Florida · 1 day ago

Administrative Assistant MO on JKV Campus

Orange City, FL

Full-time

Onsite

New Grad, Entry Level

John Knox Village of Central Florida is seeking an Administrative Assistant for the Majestic Oaks facility. The primary purpose of this role is to perform clerical duties efficiently while supporting the Nursing Home Administrator and other departments as needed.

CommunitiesHealth CareNon ProfitRetirement

Responsibilities

Main receptionist responsibilities

Answering the phone, interacting with family members and visitors, Oversee the schedule for all 4 part time receptionists, scanning, and filing

Coordinating Accounts Payable with the department managers to the Accounting Dept. Ensure all are coded and signed and tracked, then scanned to A/P

Ordering of Office supplies

Assist in Admission and Business Office departments to learn function and assist with small tasks as needed and as available. Back up for Admissions after being trained and acclimated

Assist the Nursing Home Administrator with organizing/creating policy and procedure documents/binders, maintain business office and Admission files located at the receptionist area. Maintain licenses and permits for the Center

Assist the Nursing Home Administrator with Human Resources functions calling applicants, scheduling interviews, processing new hire paperwork

Assisting the Nursing Home Administrator with reports and clerical tasks, additional tasks that will include interacting with managers, family members, and residents as possible

Adhere to all John Knox Village rules and regulations such as dress code, no smoking policy, etc

Adhere to all John Knox Village Personnel Policies and Majestic Oaks policies and procedures

Follow chain of command

Other duties as requested or assigned

Qualification

Administrative ExperienceMicrosoft OfficeHuman ResourcesCustomer RelationsCommunication Skills

Required

Administrative Experience a must

Must pass Level 2 background screening through the Florida Clearinghouse

Requires ability to visually focus on computer monitor for long periods of time

Sits for long periods of time while working on the computer

Maintains confidentiality regarding all documents and conversations

Requires working knowledge of Microsoft Office programs

Employee must be able to perform the essential functions of the job with or without reasonable accommodations

Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear

The employee may be required to lift, stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell

Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus

For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English

May provide assistance to residents or other staff members which could require lifting, pushing or balancing the equivalent of 50 pounds or greater at times

May need to climb a 3 foot ladder and sometimes a 6 foot ladder to clean and or decorate

Must be capable of maintaining regular attendance and reporting to work on time

Must be able to follow written and oral instructions

May be required to work nights, weekends or holidays

Needs to be flexible to work other shifts or perform other duties as required

Must maintain a professional, respectful, friendly demeanor with all residents, family members, guests, and staff at all times