Mass General Brigham · 3 weeks ago
Administrative Coordinator
Boston, MA
Full-time
Hybrid
New Grad, Entry Level
$20.43/hr - $29.21/hrMass General Brigham is a not-for-profit organization dedicated to advancing patient care, research, teaching, and community service. The Administrative Coordinator will support the Neurosurgery department's Vice Chair of Research by managing administrative projects, coordinating schedules, and overseeing various operational activities.
Health CareHome Health CareMedical
Responsibilities
Manage the Vice Chair of Research calendar, communications, and administrative projects
Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed
Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence
Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work
Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases
Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations
Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams
Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications
Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings
May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc
Qualification
Required
Manage the Vice Chair of Research calendar, communications, and administrative projects
Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed
Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence
Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work
Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases
Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations
Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams
Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications
Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings
May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
Founded in 1994
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
2026-01-19
2026-01-17
2026-01-17
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