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NEOGOV · 1 day ago

(DEPARTMENTAL PROMOTIONAL ONLY) PUBLIC DEFENDER'S OFFICE - LEGAL SECRETARY

79901, TX

Full-time

Onsite

Entry Level

$40K/yr - $40K/yr

2+ years exp

NEOGOV is seeking a Legal Secretary to provide clerical support to assigned attorneys within the Public Defender's Office. The role involves assisting attorneys with information collection, administrative duties, and preparation of legal documents while ensuring excellent customer service.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Assists attorneys in collecting information such as employment, medical, and other records

Provides broad administrative and office support to assigned department; screens visitors and telephone calls; responds to complaints and information requests on a wide array of topics; conducts preliminary interviews of prospective clients

Types and proofreads a wide variety of reports, letters, memos, tables and charts; composes correspondence for review and signature by management staff

Develops and maintains various filing systems, records and logs; maintains various automated data bases; conducts file close-out; collects and compiles data to draft and produce various reports and correspondence

Prepares various legal documents; secures authorized signatures and delivery to the appropriate party

Pulls dockets, scans new cases, prints out judgements, files orders, and redacts information

Drafts and edits revocations

Provides attorney staff with all aspects of case preparation; compiles petitions and reports; conducts research as needed

Calendars hearings and meetings for attorneys

Retrieve files for attorneys; responds to questions regarding case disposition

Reviews the completion of various applications or documents and processes

Redacts court orders; copies and files records; notifies attorneys of filings

Assists the public with inquiries and handles difficult customers and non-routine problems

Archives files

Responds to open records requests

Substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations

Attends and participates in meetings, training and information sessions

Stays abreast of new trends and innovations in the field

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills

Qualification

Legal terminologyOffice administrationCustomer serviceMicrosoft productsTyping 45 wpmConfidential record maintenanceTime managementInterpersonal communication

Required

High school diploma or equivalent

Two (2) years of law office/secretarial experience

Six (6) months working customer service experience

Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities

A personal smart device is required by the hire start date

Knowledge of principles and practices of modern office administration

Knowledge of the court system and legal terminology

Knowledge of relevant laws, rules and codes

Knowledge of the principles and practices of effective customer service

Knowledge of English usage, grammar, punctuation and spelling

Skill/Ability to maintain confidential records and reports

Skill/Ability to explain court action

Skill/Ability to keep composure in order to assist high conflict customers

Skill/Ability to plan and execute work both independently and as a team member

Skill/Ability in time management

Skill/Ability to operate personal computer using standard office operating software and general office equipment

Skill/Ability to prepare and maintain records

Skill/Ability to maintain filing systems

Skill/Ability to communicate effectively both orally and in writing

Skill/Ability to be dependable

Skill/Ability to deal with the public courteously and effectively

Skill/Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work

Skill/Ability to type 45wpm

Pass a background investigation

Demonstrate regular and reliable attendance

Work well with others and participate fully in a team oriented environment

Interface with other employees and customers in a courteous and respectful manner

Maintain strict confidentiality

Project positive support of their department and all county organizations at all times

Maintain and enhance the County's commitment to customer service excellence

Preferred

Bilingual preferred

Benefits

16 holidays per year as recognized.

Accruals are credited on a biweekly basis and available for use as it is accrued after 6 months of continuous service.

15 days of sick leave per year.

Military Leave – 15 days of paid leave per fiscal year for active military service

Bereavement Leave – 3 days of paid leave for the death of an immediate family members and 4 hours for other family members and friends.

Medical Consumer Driven Health Plan (CDHP)

Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS).

Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program.

Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost.

The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above 90 days.

The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

Reimbursement of $15 per month for 6 months of continuous gym usage.

Reimbursement up to $2000 per calendar year for eligible education expenses.

The Employee Fitness and Wellness Center opened in October 2021 at the County Courthouse.