NEOGOV · 1 week ago
Executive Assistant - HR
TX, TX
Full-time
Onsite
Entry Level
$50K/yr - $50K/yr
2+ years expNEOGOV is seeking an Executive Assistant for the HR & Development leadership team. The role involves providing high-level administrative support, managing schedules, and assisting with communications and departmental projects.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Manages calendars for HR & Development leadership; schedules meetings, interviews, and events across multiple stakeholders
Prepares meeting agendas/materials; captures action items and ensures timely follow-up and completion
Drafts and formats correspondence and communications for leadership review; maintains templates and standardized formats
Coordinates travel arrangements, itineraries, registrations, and reimbursement documentation in accordance with City policy
Creates and updates professional presentations, one-page informational sheets, flyers, and departmental materials using approved software/tools (e.g., Microsoft PowerPoint and other authorized design platforms)
Supports talent, HR, and benefits communication needs by developing polished materials for employee use and leadership presentations
Assists with departmental projects by coordinating tasks, tracking timelines, compiling data, and preparing status updates
Greets and assists staff, candidates, and citizens in person and by telephone in a courteous, professional manner
Screens and routes calls; answers routine questions using approved resources and routes complex issues (benefits, payroll, leave, policy interpretation) to the appropriate team member
Assists applicants with the online application process and recruitment-related activities
Organizes, maintains, audits, scans, indexes, and files confidential personnel records and electronic employee records to support accuracy and compliance
Maintains confidentiality of HR & Development information; handles sensitive information with discretion
Processes employment verifications in accordance with City policy, applicable law, and required authorizations
Maintains and updates HR databases/tracking tools (e.g., applications, certifications, evaluations, personnel records)
Serves as purchasing/invoicing coordinator for the Human Resources division, including supply requisitions and invoice documentation
Ensures documentation is complete and routes items for approvals in accordance with City policy
Performs general office management duties and other related duties as assigned
Serves as departmental timekeeper and enters payroll/attendance data into the HR system for supervisory review and approval
Identifies opportunities to improve administrative processes, workflows, and documentation to enhance department efficiency and consistency
Qualification
Required
Exceptional customer service/public relations skills; ability to remain professional and calm with walk-ins and phone inquiries
Strong written communication skills with attention to detail, formatting, and professional presentation standards
Ability to maintain confidentiality and exercise sound judgment with sensitive personnel information
Ability to read and apply manuals and updates related to city, state, and federal requirements
Proficiency with Microsoft Office (Word, Excel, Outlook) and advanced proficiency in Outlook calendar management and PowerPoint
Strong organizational skills; ability to manage multiple deadlines and shifting priorities
Ability to learn and navigate HR information systems, document management systems, and other City-authorized software
High school diploma or equivalent plus a minimum of 2 years of experience in a similar role
Employment is contingent upon successful completion of pre-employment drug and alcohol screening
Must be able to lift, carry, and move items weighing up to 20 pounds
Preferred
Bilingual preferred
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase