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Seneca Resources · 3 days ago

Workplace Project Coordinator

Glen Allen, VA

Contract

Hybrid

Entry, Mid Level

$40/hr - $40/hr

2+ years exp

Seneca Resources is a staffing and consulting firm that partners with various organizations to help professionals grow their careers. They are seeking a detail-oriented Workplace Project Coordinator to manage workplace design, furniture coordination, and project execution initiatives in a fast-paced corporate environment.

Information ServicesInformation TechnologyRecruitingStaffing Agency

Hiring Manager

Dineshkumar Raja

Responsibilities

Manage 10–30 active furniture and facilities-related tickets concurrently, from intake through completion

Track progress, communicate updates to requestors, and ensure adherence to SLA requirements

Coordinate with internal teams and external vendors to resolve requests efficiently

Gather site information (photos, measurements, surveys) to support accurate vendor scoping

Coordinate vendor site visits, security access, and on-site escorts as required

Create existing and proposed furniture layout drawings aligned with design standards, ADA requirements, and building codes

Support pricing research, purchasing approvals, cost centers, and documentation for billing and asset tracking

Support furniture, artwork, and branding installations across corporate and branch locations

Perform site surveys, furniture and artwork punch lists, and field documentation

Track job costs, request purchase orders, and maintain organized project documentation

Create installation and presentation materials using AutoCAD/Revit, Adobe Acrobat Pro, and PowerPoint

Lead coordination meetings with end users, business partners, and project teams to define scope of work and execution timelines

Issue drawings and documentation to internal teams and vendors to support timely installations

Coordinate with framing vendors and art handlers for re-matting, reframing, pickup, and installation

Ensure artwork installations align with established design standards and schedules

Support asset documentation updates within CAFM or asset management systems, as needed

Assist with office move projects, seating changes, and space reconfigurations

Update floor plans to reflect accurate seating assignments and layout changes

Conduct site walkthroughs to validate space data and documentation accuracy

Attend planning and scheduling meetings as needed

Support reporting efforts by creating diagrams and monthly metrics

Travel locally and overnight as required based on project needs

Perform additional duties aligned with workplace project support

Qualification

AutoCADRevitWorkplace designProject managementMicrosoft OfficeAdobe Acrobat ProTicketing systemsOrganizational skillsCommunication skillsProblem-solving skills