Pennington Biomedical Research Center · 1 day ago
Assistant to the Vice Chancellor of Operations and COO
LSU - Alexandria
Full-time
Onsite
New Grad, Entry LevelPennington Biomedical Research Center is part of the Louisiana State University system, focused on providing educational opportunities in Central Louisiana. The Assistant to the Vice Chancellor of Operations and COO plays a crucial role in delivering high-level administrative support and managing the daily operations of the office.
Research
Responsibilities
Serve as a primary administrative point of contact for the Vice Chancellor and COO’s office, including screening calls, managing visitors, and routing inquiries appropriately
Independently draft, format, and route correspondence, memos, and routine communications for review/signature, including sensitive or non-routine matters as needed
Organize and maintain office files, reference materials, and electronic records using effective naming conventions and retention practices
Track action items, deadlines, and deliverables for the Vice Chancellor and COO, and proactively prompt follow-up to support timely completion
Manage and optimize office calendar, including prioritizing requests, resolving conflicts, and confirming logistics
Coordinate and schedule meetings and events, including identifying attendees, preparing invitations, reserving space, and arranging virtual participation when needed
Prepare meeting materials such as agendas, handouts, packets, and briefing notes; attend meetings when requested and capture action items or minutes
Handle sensitive information (personnel, financial, operational, student-related, and/or executive communications) with discretion and sound judgment; maintain privacy and confidentiality as required
Maintain secure electronic and physical filing systems and ensure documents are stored, shared, and disposed of appropriately
Use office productivity tools to create professional documents, spreadsheets, reports, and presentations; maintain accurate electronic records and retrieve information efficiently
Maintain shared calendars, distribution lists, and document repositories to support coordination across the Operations division
Support purchasing and payment processes by preparing and submitting required forms and documentation, tracking orders, and maintaining office supply inventory
Coordinate travel arrangements and reimbursement documentation, keeping records organized and complete
Serve as a professional, welcoming presence for stakeholders and visitors; coordinate across departments on behalf of the Vice Chancellor and COO
Provide administrative support for special projects as assigned, including but not limited to event coordination, logistics, and communication support
Qualification
Required
An Associate or bachelor's degree
Strong verbal and written communication skills, with a clear, and professional manner
Excellent customer service and interpersonal skills; able to stay calm and helpful under pressure
High level of organization and attention to detail for managing visitors, calls, and administrative tasks
Ability to multitask, prioritize, and switch tasks quickly in a fast-paced environment
Working knowledge of basic office technology and software (Microsoft Outlook, Word, Excel, etc.)
Reliability, discretion, and professionalism when handling sensitive information
Basic problem-solving skills and good judgment for prioritizing issues
Benefits
Health, life, dental, and vision insurance
Flexible spending accounts
Retirement options
Various leave options
Paid holidays
Wellness benefits
Tuition exemption for qualified positions
Training and development opportunities
Employee discounts
Company
Pennington Biomedical Research Center
Pennington Biomedical Research Center, a campus of Louisiana State University, is a world-renowned leader at the forefront of medical discoveries as it relates to obesity, diabetes, cardiovascular disease, cancer, and dementia.
Founded in 1988
201-500 employees
Funding
Current Stage
Growth StageRecent News
2023-07-07
Company data provided by crunchbase