University of Illinois Urbana-Champaign · 1 week ago
Accounting Officer, HDFS
Urbana, IL
Full-time
Onsite
Entry Level
$45K/yr - $45K/yr
2+ years expThe University of Illinois Urbana-Champaign is a leading research institution committed to improving the quality of life through education and community engagement. The Accounting Officer will provide complex financial and business office support services for the Department of Human Development and Family Studies, managing purchasing, payment processing, and account reconciliation tasks.
Higher Education
No H1B
Responsibilities
Primary purchasing contact for the department. Independently processing purchasing requests for faculty and staff under the general supervision of the Assistant Head. Serves as the main resource for staff, faculty, and vendors with questions regarding the purchasing process. Maintains a vivid awareness of university and departmental processes, requirements, and regulations regarding the University purchasing guidelines and processes
Independently reviews requests and answers questions for payments (invoices, departmental purchase orders, P-card transactions), verifying information is complete and ensuring funds are available. Based on knowledge and independent judgment, processes payments through the Emburse Enterprise payment system, as well as providing assistance with Emburse Enterprise questions for departmental faculty and staff. These are complex tasks that involves numerous accounts (cfops) funded from many different funding sources with different policies and procedures. Independently coding transactions, which requires extensive knowledge of the university system, as well as the ability to provide a resource to others on the coding requirements. Monitors the process through completion through the university system, to ensure the timely execution of payment. This responsibility often requires communicating with various university central units to resolve inquiries, and to ensure that proper processing is implemented, as well as ensuring payment is expedited promptly
Determines appropriateness of transactions of the University Tcard, independently processing these transactions for faculty and staff when requested. Reconciles the T-card transaction in the Emburse Enterprise system. This responsibility requires an extensive knowledge of the University policy regarding the Tcard and allowable expenditures
Emburse Enterprise Account Reviewer. This important responsibility reviews each Emburse transaction submitted on an HDFS cfop. The cfop is checked for accuracy and available funding, as well as appropriateness on the cfop. Each Emburse transaction is also checked for accuracy, ensuring all required documentation is included
Prepares monthly spreadsheets for the Director of the Child Development Laboratory of the account status of the program. This task requires attention to detail and the ability to understand when an issue arises with an account that can be discussed with the Assistant Head
Reconciles and audits the Child Development Laboratory’s Accounts Receivable transactions monthly. This task is a double-checking process for the childcare tuition billings entered into Banner Accounts Receivable to the program’s Procare System. This requires attention to detail. If a discrepancy is found, the individual works with the Assistant Head and Assistant Director of the CDL to make an adjustment
Oversees departmental grant (SPA and Ag Experiment Station) accounts. Works with the faculty to understand budgets, activity, and allowable expenditures. This task requires a strong understanding of the Banner system as well as Eddie
Prepares journal voucher transactions for departmental accounts in the University Banner financial system as the need arises. This important responsibility requires a strong knowledge of the University accounts (active dates, allowable expenditures), as well as the timing of such transfers, to ensure the transaction is allowable and appropriate
Oversees and audits the departmental program advance accounts to ensure deadlines are met and to ensure compliance with university policy. Submits requests for program advances for faculty through the Emburse Enterprise system, processes replenishments when requested, and closing the advances. Requires a strong understanding of the University policy regarding confidential program advance studies, as well as the process in Emburse. The proper timing of closing these advances is important, as there could be financial taxation implications for the faculty with the active advance
Prepares departmental gifts received forms to the campus Foundation, and departmental deposits to University Bursar’s Office on a timely basis, following policies and procedures established by campus for each type of deposit, and to ensure safety of university assets. Works directly with the departmental subunits (Child Development Lab, TAP, INI) on coordinating the tuition deposits, ensuring the timing of the payment and the deposit taken to the University Bursars is within the university policy. Works directly with the subunits on any questions regarding deposits if requested
Prepares reports for the Assistant Head when requested. This task requires a strong understanding of the Banner financial system and the ability to work proficiently in Excel
Departmental P-card reconciler for the University P-card (MasterCard) program. Determines appropriateness of expenditures charged to departmental P-cards. Assists with questions regarding university policy on P-card usage to faculty and staff
Responsible for departmental account reconciliation process using the EDDIE system. Ensures all account statements and documentation are printed, maintained, reviewed, and reconciled appropriately each month. Works with the faculty and staff on questions regarding the college’s statement account management (My.ACES) and B4 systems. During reconciliation process, identifies rogue and inaccurate cfops and transactions, processes correcting entries, with communication of the Assistant Head
Maintains departmental master file system
Maintains the departmental key system. Requires Excel skills, as well as good organization skills
Maintains copier maintenance agreements, ensuring annual renewals are implemented accurately and in a timely fashion
Facilities and Services (F&S) liaison, responsible for submitting and coordinating facility requests, determining appropriate AIM # to use for the service, as well as reconciling F&S charges to the monthly billings. This requires a strong knowledge of the cfops (AIM #’s) for the department, various buildings, and the allowable costs for the different cfops. Responsible for identifying and correcting any discrepancies. Coordinates F&S requests for the department, overseeing the requests to ensure completion
Responsible for maintaining the departmental inventory, including updates to the University’s FABWEB system. Maintains the departmental off-campus equipment requests, ensuring documentation is obtained annually, as well as the daily equipment checkout within the department. Requires a strong understanding of the University policy on equipment, as well as the ability to oversee the department/university assets. Assists with the biennial campus inventory for the unit, reporting changes and updates to campus
Qualification
Required
High school diploma or equivalent
Any one or combination totaling two (2) years (24 months) from the categories below:
Course work in accounting, as measured by the following conversion table or its proportional equivalent:
9 semester hours equals two (2) years (24 months)
Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen (18) months
90 semester hours equals two (2) years (24 months)
Work experience in bookkeeping, office support, or closely related experience
Ability to appropriately set work priorities and establish positive relationships with faculty, students, and staff
Strong understanding of the University policies and procedures that relate to accounting and purchasing, and the willingness to learn those that are new
Proficiency within the Banner financial system, Ibuy, and Emburse Enterprise systems
Benefits
Health
Dental
Vision
Life Insurance
A Retirement Plan
Paid time Off
Tuition waivers for employees and dependents
Company
University of Illinois Urbana-Champaign
The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Whitmore
Co-Founder | Evolution & Impact of Societies in Africa | *EISA*
Shelley Giordano
Co-Founder Academy for Home Equity in Financial Planning University of Illinois
Recent News
2024-05-10
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2023-10-25
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2022-05-14
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