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Vestis Manufacturing · 20 hours ago

Administrative Coordinator

Columbus, OH

Full-time

Onsite

Entry, Mid Level

1+ years exp

Vestis is seeking an Administrative Coordinator who will support various functions including Finance, Payroll, Human Resources, and Compliance. The role involves managing payroll responsibilities, maintaining employee records, and supporting office functions among other tasks.

Building Materials

Responsibilities

Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s)

Forward and/or post all notices from Central, Regional management and the Group Processor to the market center employees with regard to Company Policy, Payroll, HR and Compliance practices

Review and maintain the time and attendance system

Implement new administration procedures and forms as directed by the Group Processor, HR management and Finance

Maintain existing employee Personnel files, DOT, OSHA, and other H/R compliant record keeping as directed by Finance or Human Resources

Support New Hire Orientation and compile New Hire packets according to Central Office Guidelines in cooperation with the Group Processor

Review, Support and Maintain the Management Reports including, but not limited to, the Gain & Loss report in Field Management Reporting, monthly inventory, and the monthly API review

Further support the business process around accurate inventory counts, safety and API reviews

Support the weekly input of manual data required for the Key Performance Measures (KPM)

Support the Daily Office functions by ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees & attending to the Front Desk

Support the Billing Function within the MC by Printing Invoices/ Settlement Sheets/ etc. and Scanning and Sending Billing Related Information to the Billing Hub or Customer Desk

Support Management Reporting within the MC by providing reports to the Management team