Centennial ยท 9 hours ago
Administrative Assistant
Santa Ana, CA
Full-time
Onsite
Entry Level
$33.65/hr - $36.06/hr
2+ years expCentennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment, and mixed-use destinations. They are seeking an Administrative Assistant to provide support to the General Manager and department managers, maintain official records, and ensure compliance with operational procedures.
Real EstateRetail
Responsibilities
General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel
Maintain tenant contact
Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate
Coordinate before/after hour tenant or contractor
Accept and document all rent payments received in management office and send to
Collect and maintain customer traffic numbers for the center, including monthly reporting, if
Organize lease files and documentation for the property in accordance with policy and
Maintain controlled access by issuing visitor badges and verifying insurance requirements are
Keep Emergency Communication System for tenants and staff up to
Respond promptly to customer needs and to requests for service and
Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department
Collect and input tenant sales into Yardi/MRI
Generate and submit New Vendor request forms and
Accounts Payable; review, code and submit invoices for
Submit Open/Close notices for store openings or
Accounts Receivable; follow up with local/regional tenants on past due
Prepare correspondence as directed, tenant notices, late letters
Maintain asset register to complete personal property tax
Maintain Office of Foreign Assets Control (OFAC) search files, if
Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception
Participate in annual property strategic and initiative goal setting
Other duties as
Qualification
Required
High school diploma Associate degree preferred, or equivalent work experience
Minimum of 2-3 Years of Customer Service experience
Yardi/MRI experience
Must be able and willing to work varying schedules, which may include public
Comfortable working in a fast paced, highly dynamic work
Excellent interpersonal, organizational, time management, verbal, and written communication
Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude
Manages competing demands; able to deal with frequent change, delays, or unexpected
Strong attention to detail and ability to follow
Proficiency in MS Office programs (Outlook, Word, Excel), basic office support skills (telephone, filing, data entry) and basic math skills
Patience and listening skills to respond appropriately and interact positively with upset
Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive
Must be able to maintain the highest level of confidentiality; keep internal information and records confidential
Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
Company
Centennial
We believe retail real estate holds the power to transform communities, foster connection, and drive economic growth.
201-500 employees
H1B Sponsorship
Centennial has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (5)
2022 (1)
Funding
Current Stage
Growth StageLeadership Team
J
Jami Wadkins
Chief Operating Officer
C
Cris Baird
Chief Legal Officer
Recent News
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