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On Board Experiential · 18 hours ago

Senior Production Manager (Experiential)

San Francisco, Los Angeles, New York City

Full-time

Hybrid

Senior Level

$90K/yr - $120K/yr

7+ years exp

On Board Experiential (OBE) is an award-winning, full-service, experience-led agency that creates meaningful brand experiences worldwide. The Senior Production Manager will be responsible for managing production-related personnel, developing project plans, and ensuring the successful execution of various projects while collaborating with internal and external teams.

AdvertisingMarketing

Comp. & Benefits

Responsibilities

Assist pitch teams in determining feasibility of projects and establishing production budgets for new business proposals (RFPs). Attend brainstorms and pitch meetings as needed

When leading projects, serve as the primary Production team contact throughout the project process with internal and external project teams. This includes being in the office and onsite as defined by the project and by OBE policy

Participate in, and lead, project planning and development meetings and internal/external status meetings

Collaborate with Production Department Leadership in establishing the overall project plan and budget within the key client deliverable dates and the agreed upon Scope of Work

Work closely with internal operations, account, technology, and creative teams to ensure the highest quality and smoothest operation of the overall production. And do so in a way that ensures that all key deliverables are not just met but exceeds the clients’ satisfaction

Establish, maintain and evolve best practices that meet and exceed OBE standards and that continually elevate the level at which we are operating as an agency

Implement plans for staffing procedures, budget tracking, project timelines, critical paths, production schedules, Run of Show, meeting agendas, contingency and emergency actions, etc

Keep internal teams, and other specific project teams, informed on a regular basis on any need for revisions to budgets and estimates to complete

Recruit, hire and manage production crews and staff as required by the project(s)

Identify outside vendors needed (depending on the type of event), request bids, select vendors and negotiate and obtain signed contracts. Monitor performance of vendors

Manage, mentor and motivate junior production staff

Submit all status reports, photo/digital documentation, and other evidence of production as required by Account team and Client personnel

Reconcile all production budgets and prepare post event analysis of production

Qualification

Budget managementVendor managementProject managementEvent productionClient serviceInterpersonal communicationOrganizational skillsTime managementCollaborationProblem-solvingFlexibility

Required

Bachelor's Degree in Marketing, Business Administration, or related field preferred

7+ years of direct experience in producing/managing budgets for major marketing programs/events/activations with or within an experiential agency environment

Must have an extremely strong and diverse experience base that directly applies to this multi-faceted, high demand position

Very strong Vendor relationships and experience with the competitive bidding process

Experience in executing staffing procedures, budget tracking, project timelines, critical paths, production schedules, Run of Show, meeting agendas, contingency and emergency actions specifically for experiential events

Strong and proven management skills and interpersonal communication skills

Proven ability to manage internal and external partners, and service providers

Very strong client/customer service experience and focus

Excellent planning, organizational, prioritization, and time-management skills

Ability to multi-task, manage competing priorities, work in the 'grey', embrace ambiguity, thrive when 'it' hits the fan, never be satisfied, always push to elevate the work, and still be on time for the after party

Must be able to work in a very (and we mean very) collaborative manner both with internal and external teams, and with clients

Ability to manage projects events within budget

Excellent judgment/awareness with the proven ability to pro-actively identify issues/obstacles and effectively create solutions

Extremely strong working knowledge of and experience with contracting, permitting and insurance processes

Understanding of Union Labor laws and ability to manage within a budget without penalties

Strong understanding in the areas such as Security/Access Control, Branding, fabrication, location scouting, venue negotiations

Extremely strong work ethic and the proven ability to thrive and enjoy a (very) fast-paced, dynamic, ever-changing, exciting and challenging working environment

Must be flexible and comfortable in working non-traditional hours in non-traditional locations, as needed (some nights and weekends)

Willingness to travel up to 50% of the time, if necessary

Ability and desire to work in the office in keeping with OBE's current in-office policy, to be 'present' and participation at a high-level, and to be onsite as required