Jacob Stern & Sons, Inc. · 1 day ago
Executive Assistant
San Diego, CA
Part-time
Hybrid
Mid Level
$28/hr - $32/hrJacob Stern & Sons Inc. is a family-owned business with over 160 years of industry leadership, committed to compassion and quality service. They are seeking a highly organized Executive Assistant / Office Manager to provide administrative support to the CFO and manage the day-to-day operations of the Carlsbad office.
AgricultureChemicalConsumer GoodsManufacturing
Hiring Manager
Valerie Stevenson
Responsibilities
Manage CFO’s calendar, schedule meetings, and coordinate appointments
Arrange domestic and international travel, including flights, hotels, and ground transportation
Facilitate signatures for legal and financial documents
Prepare expense reports and assist with budget tracking
Coordinate with Executive Assistants in PA, TX, and CA for cross-office alignment
Oversee day-to-day operations of the Carlsbad office
Manage incoming and outgoing mail and packages
Deposit checks and maintain basic office accounting records
Ensure office supplies and equipment are stocked and functional
Organize and maintain electronic and physical files
Assist with meeting preparation, including agendas and materials
Support special projects and ad hoc requests from the CFO
Draft correspondence and professional communications
Maintain confidentiality of sensitive financial and legal information
Serve as point of contact for vendors and service providers
Qualification
Required
High school diploma or equivalent required; college coursework or degree preferred
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams)
Excellent organizational skills and attention to detail
Ability to prioritize tasks and manage time effectively in a fast-paced environment
Strong written and verbal communication skills
High level of discretion and professionalism
Experience handling travel arrangements and expense reporting preferred
Preferred
College coursework or degree preferred
Experience handling travel arrangements and expense reporting preferred
Company
Jacob Stern & Sons, Inc.
Jacob Stern & Sons Inc. is a privately owned importer, exporter, processor and distributor of specialty agricultural products.
Founded in 1850
51-200 employees
H1B Sponsorship
Jacob Stern & Sons, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2022 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase