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New Mexico Courts · 1 day ago

Judicial Specialist 2 #00000602-23500 Full-Time, Perm in Lovington, NM

Lovington, NM

Full-time

Onsite

Entry Level

$19.58/hr - $24.47/hr

2+ years exp

New Mexico Courts is seeking a Judicial Specialist 2 for the Fifth Judicial District Court in Lea County, Lovington, New Mexico. The role involves preparing and processing court documents, performing judicial procedures, and managing the court case management system while providing customer service to pro se litigants.

Government Administration

Responsibilities

The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details

Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice

Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details

Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures

Processes, maintains, and distributes documents, files, and case materials

Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees

Processes and expedites orders of protection

Accurately disburses bond payments, and prepares and maintains bond reports

Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs

Prepares, proofreads, edits and mails out documents such as notices and final orders

Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions

Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system

Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies

Orders, reviews, sorts, and organizes jury summons

Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials

Organizes case files for microfilming, archiving, and destruction

Prepares exhibits and hard copy case files

Researches automated, hard copy, and microfiche files for case status data

Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts

Ensures the office, courtrooms, and equipment are operational

Ensures judicial calendars and schedules are maintained

Serves as a court monitor

Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court

Manages jury trial calendar request for judges to schedule upcoming jury trials

Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials

May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute

Provide support to other magistrate or district courts within the judicial district

The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary

Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc

Coordinates program participation with Specialty Programs within the Court

Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items

Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures

Troubleshoots recording equipment, runs updates, and maintains technical logs

Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit

Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings

Other duties as assigned

Qualification

Court case processingCustomer serviceData processingTyping certificationLegal terminology knowledgeCourt monitoring proceduresProject management techniquesOrganizational skills

Required

A high school diploma or GED

Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience

A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application

May be requested to complete the NM Court Monitor Certification Examination