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Turning Point of Central California, Inc. · 1 day ago

Secretary - Bilingual Preferred

Visalia, California, United States

Full-time

Onsite

New Grad, Entry Level

$21.48/hr - $22.34/hr

Turning Point of Central California, Inc. is a non-profit organization dedicated to transforming lives across California through various services. The Secretary will perform general secretarial, office, and bookkeeping duties while maintaining effective communication and supporting the Program Director and staff.

Health CareMental HealthNon Profit

Responsibilities

General secretarial and front desk receptionist duties including: Answering the telephone, greeting clients/guests, notifying staff when clients arrive for scheduled appointments, typing correspondence, maintaining files and case entries, preparing forms to be sent to the administrative office, and performing general office duties

Responsible for updating, editing, and adding accurate information to electronic medical records as needed

Attends bi-weekly Program staff meetings

Provide the Program Director with timely reports on any unusual occurrences that might impact the overall program operation or the health and safety of clients or employees

Complete the minimum 16 hours training annually per Turning Point training requirements and policy for clerical staff

Think and act quickly and efficiently in emergencies

Comply with all Turning Point Safety policies and procedures, including but not limited to: workplace safety, reporting work related injuries, Infection Control and preventing potential safety risks for staff, clients and others

Will drive on Agency business

Physical presence at the program is required

Qualification

Bilingual communicationMicrosoft Office SuiteSecretarial experienceBasic math skillsEffective communication

Required

High school diploma or GED

Previous successful secretarial or office work experience

Ability to perform basic mathematical calculation

Work effectively with diverse ethnic, cultural, religious, socioeconomic, and professional groups of people

Intermediate computer skills in Microsoft Word, Excel, Outlook and PowerPoint, Office 365, Teams, Zoom and other communication/meeting platforms

Possess a valid driver's license and have access to a dependable means of transportation that is properly insured and operated in accordance with all laws. Agency insurer authorization is required

Ability to pass a criminal background check

Ability to pass a pre-employment drug screen and TB test

Communicate effectively in written and spoken Spanish

Required ability to communicate effectively with monolingual Spanish speaking clients and families for all clinical purposes

Assist with phone calls for Spanish clients

Required to provide language translations for case managers and Physicians on a periodic basis

Minimal adequate competency in the Spanish language as evidenced by successful passage of the TPOCC Spanish Competency Test

Other translation tasks as required

Preferred

Two (2) years of junior college with Business Administration/Secretarial major or completion of secretarial course in accredited business school preferred

Communicate effectively in written and spoken English and Spanish preferred