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Texas Department of State Health Services · 1 day ago

Complex Procurement Planning Specialist

Austin, TX

Full-time

Hybrid

Mid, Senior Level

$5,098.66/mo - $8,304.66/mo

2+ years exp

Texas Department of State Health Services is committed to public health and is looking for skilled individuals to join their team. The Complex Procurement Planning Specialist will perform senior-level consultative services and technical assistance on complex procurements, ensuring that laboratory workflows and needs are effectively communicated and addressed.

Health Care

Responsibilities

Plans, prioritizes, and performs highly advanced (senior-level) consultative services and technical assistance work on complex procurements for the Public Health Laboratory Division

Serves as specialized support for specific laboratory areas, gaining an understanding of laboratory workflows/needs in order to translate highly technical needs into layman’s terms for procurement documents

Guides Division staff and management in the planning and execution of complex procurements, contracts, laboratory supplies/services, and purchase order activities

Works collaboratively with lab staff to plan for unique lab procurements within the lab and with all related areas of the agency to avoid recurring terms and conditions issues

Coordinates long-term planning and evaluation of complex procurements

Initiates required forms for complex procurements including (but not limited to) requests for proprietary justifications, statements of work, and emergency procurements

Serves as the lead writer and editor of Statements of Work

Assesses best procurement method and associated requirements

Performs research in agency systems regarding contracts and procurements and creates graphs and ad-hoc reports to enable lab staff to see trends in procurement history and plan for upcoming needs

Establishes timelines, assists with action items, and follows up to ensure timelines are met so procurements and contracts are established on time

Coordinates and leads Division activities, planning, and special projects related to complex procurements

Coordinates complex procurement issues for further review and action

Meets with the applicable state, and/or federal staff and/or entities to address the Division's complex procurement issues

Represents the Public Health Laboratory Division leadership in meetings regarding complex procurements, when requested

Prepares related high-level briefing documents and analyses related to complex procurements

Analyzes and reviews complex procurement policies and instructions to provide comments and recommendations

Keeps abreast of complex procurement-related policy matters to ensure compliance with state & federal regulations

Serves as a liaison with division, agency, and system budget, contract, grant, accounting, legal, and purchasing staff

Works with lab staff to periodically review and update processes and assess/implement improvements

Communicates with Division staff and management regarding changes to agency and enterprise policies, procedures, and instructions related to complex procurements

Cross-trains and works with all team members in the Laboratory Fiscal & Procurement Branch to effectively maintain shared email inboxes and support customers in the usage of the CAPPS Financials system, review of purchase requisitions/purchase orders, purchase order/voucher adjustments, billing, invoices, training, the development of training materials, and other priorities established by management

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or continuity of operations (COOP) activation

Qualification

Complex procurement knowledgeStrategic planningTechnical assistanceCertified Texas Contract ManagerCAPPS FinancialsCustomer serviceEffective communicationTeam collaborationProblem-solving

Required

At least 2 years' experience in purchasing or contracts, including coordinating complex procurements (such as but not limited to: Request for Procurement, Request for Information, Request for Quote, Invitation for Bid, etc.)

Experience in providing consultative and technical assistance to management or staff

Experience in customer service

Experience in preparing reports

Experience in developing and editing written procurement and/or contract-related materials

Certified Texas Contract Manager (CTCM) required or must be obtained within the first year of employment

Knowledge of local, state, and federal laws related to purchasing and complex procurements

Knowledge of agency, state, and federal policies and procedures related to complex procurement activities

Skill in proofreading, editing, and checking work for accuracy

Skill in effective listening, providing training, and technical assistance to others

Skill in the use of standard office equipment and software applications (Outlook, Microsoft Teams, Word, PowerPoint, etc.) with a minimal intermediate skill level in the use of Excel spreadsheets

Skill in strategic planning and resource management

Skill in effective decision-making and negotiation, organization, prioritizing workflow, handling multiple tasks/assignments simultaneously, and meeting deadlines

Skill in evaluating, developing, and analyzing reports

Skill in analyzing complex issues, drawing appropriate conclusions, and initiating necessary actions to solve problems

Skill in planning and coordinating the work of others

Skill in gathering, correlating, and analyzing facts

Skill in devising solutions to problems

Skill in communicating effectively both verbally and in writing to effectively address the audience

Ability to learn agency software systems, including CAPPS Financials (purchasing) and System of Contract Operation and Reporting (contracts)

Ability to learn laboratory organizations, business procedures, functions, roles, and responsibilities

Ability to work independently and with a team actively supporting supervisor and co-workers in common goals and department directives

Preferred

Prefer experience in strategic planning, forecasting, or resource management

Prefer experience in working in a fast-paced and high-volume work environment

Prefer experience in serving as a liaison between State of Texas program areas, and vendors

Prefer experience in purchasing or contracts within the State of Texas system

Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).