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EnerSys · 1 day ago

Administrative Assistant

Commack, NY

Full-time

Onsite

Entry Level

$21/hr - $24/hr

2+ years exp

EnerSys is a global leader in stored energy solutions for industrial applications. The Administrative Assistant/Receptionist manages the reception area and supports the Accounting and Sales Team, ensuring smooth daily operations.

EnergyManufacturingRenewable EnergyTelecommunicationsTransportation

Responsibilities

Greeting and assisting visitors in a courteous and professional manner

Assist visitors in signing in and signing out of our Badge Security System

Answer and direct phone calls, emails, and other communications promptly

Maintaining office supplies and ordering new materials as needed

Reconcile Account Payables documents daily in the database and review checks to match invoices

Scan and File for Accounts Payable documents

Maintain Accounts Payable system to create landing cost work orders

Review Accounts Payable FedEx and UPS to collect data on whether packages have been delivered from the designated websites

Supporting the Sales team by reviewing orders, shipping and invoices for correct billing to customers

Assisting the Sales Team with filing open orders and attached invoices to open orders and filing with closed orders

Create Sales Team credit application documents with information given

Any other tasks that may be required

Qualification

Microsoft Office SuiteAccounts PayableOrganizational skillsInterpersonal skillsAdobe proficiencyCommunication skillsAttention to detailTeam collaboration