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Nelson Miller Group · 18 hours ago

Finance & Office Operations Coordinator

Troy,VA,US

Full-time

Onsite

Mid Level

3+ years exp

Nelson Miller Group has been a leading partner in bringing various industrial products to life since 1904. They are seeking a highly organized and detail-oriented Finance & Office Operations Coordinator to support accounting operations, vendor management, and office administration, playing a key role in accounts payable and general office operations.

ManufacturingPlastics and Rubber ManufacturingProduct Design

No H1B

U.S. Citizen Only

Responsibilities

Post vendor bills from landed cost receipts, purchase receipts, or direct accounts

Process shipping bills from vendor portals

Review and process employee expense reports

Prepare weekly unpaid bills lists for CFO approval

Coordinate China vendor payments with internal stakeholders

Execute approved payments in CashPro and post transactions in Acumatica

Perform daily bank reconciliations and deposit checks

Enter RMAs into Acumatica and issue Return Approval Authorization forms

Create and manage RMA tasks in Teams, assigning appropriate team members

Perform accurate reconciliations for: Accounts payable, AMEX credit card charges, Prepaid inventory (bank and credit card), Prepaid expenses, Shipping expenses, Landed cost & purchase receipt variance, Purchase receipts and landed cost receipts

Maintain vendor documentation (W-9s, bank forms, ST-10s, etc.)

Manage office and warehouse supply inventory

Oversee printer lease administration

Coordinate utilities and property tax documentation

Coordinate end-to-end ordering of promotional materials, branded merchandise, and gear to support internal teams, events, and company initiatives

Perform additional duties as assigned

Qualification

Accounting operationsAccounts payableAcumaticaFinancial systems proficiencyAnalytical skillsIndependent decision-makingVendor communicationCommunication skillsOrganizational skillsAttention to detail

Required

3+ years of experience in accounting operations, accounts payable, or finance support

Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience preferred

Strong analytical skills and the ability to exercise independent judgment and discretion

Excellent communication and organizational skills

High attention to detail, accuracy and confidentiality

Ability to manage multiple priorities in a fast-paced environment

Due to ITAR and / or CUI compliance requirements, this position requires candidates to be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C.1324b(a)(3)

Candidates being considered for hire must successfully pass a pre-employment background check