AVT Productions ยท 2 days ago
Events & Operations Admin
Santa Clara, CA
Part-time
Onsite
New Grad, Entry Level
$25/hr - $30/hrAVT Productions is a company that supports client experiences through effective operations. The Events & Operations Admin plays a crucial role in providing administrative, finance, and HR support to ensure smooth internal coordination and high levels of client service.
AdvertisingDigital EntertainmentSoftwareWeb Design
Hiring Manager
Tyler Williams
Responsibilities
Assist with and create proposals, presentations, and post-show decks using Microsoft PowerPoint templates
Schedule and manage Outlook calendars, meeting invites, and internal and client-facing meetings
Provide data entry and task management support for production managers, project managers, and account managers
Maintain the highest levels of professionalism, customer service, and integrity as an extension of AVT Productions
Record thorough and accurate notes for internal and client meetings
Enter and maintain client information, event details, and project deliverables in internal systems
Draft financial documents, contracts, and Statements of Work from templates for leadership review
Organize, manage, and maintain files using Microsoft OneDrive, SharePoint, and other internal systems
Support finance-related administrative tasks, including invoice tracking, expense documentation, and internal reporting support
Support HR-related administrative tasks, including onboarding coordination, training tracking, documentation organization, and compliance support
Assist with client meetings when necessary
Perform other administrative duties as assigned in support of the Client Experience and Operations teams
Qualification
Required
Strong experience creating professional presentations using Microsoft PowerPoint
Strong experience managing Outlook calendars and coordinating meetings
Self-motivated with a strong work ethic and the ability to work independently or as part of a team
Excellent organizational, task management, and time management skills
Ability to prioritize and execute tasks effectively in a fast-paced, high-pressure environment
Must be able to pass background checks and pre-employment screenings
Preferred
A bachelor's degree from a four-year college or university is a plus, though relevant professional experience may be substituted
Familiarity with QuickBooks or similar finance and accounting software is also a plus
Company
AVT Productions
Based in the heart of Silicon Valley for 38 years, AVT Productions is a corporate event design and production company.
Founded in 1980
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase