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State of Missouri · 1 day ago

Deputy Division Director Administrative Assistant Central Office

Jefferson City, MO

Full-time

Onsite

Entry, Mid Level

1+ years exp

The State of Missouri's Department of Corrections is seeking an Administrative Assistant to the Deputy Division Director of Human Resources. This role involves providing complex administrative support, managing office functions, and ensuring the accurate preparation of personnel and financial documents.

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Responsibilities

Serve as the Administrative Assistant to the Deputy Division Director of Human Resources for the Division of Adult Institutions

Direct a variety of support functions for the human resources leadership team

Compose and draft correspondence related to Human Resource functions

Respond to inquiries from state officials, staff and constituents regarding agency matters

Provide complex administrative assistance, schedule meetings, make travel arrangements and provide technical support

Prepare and process out-of-state travel authorizations, expense accounts, process mail and various documents for section team members

Oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents

Monitor the unit’s operating budgets

Exercise independence in decision making based on agency policy and practice

Contribute positively as part of a team, assisting with various tasks as required to help carry out the department’s mission of Improving Lives for Safer Communities

Perform other related work as assigned

Qualification

Microsoft OfficeHuman Resource Management SystemSmart SheetsFinancial SystemProfessional communicationMulti-taskingAdministrative assistanceDetail-orientedOrganizational skillsTeam collaborationDecision making

Required

One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency

Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year

Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year

Detail-oriented, organized and have the ability to multi-task

Possess professional oral and written communication skills and the ability to communicate in a friendly, welcoming and professional manner in person and by phone

Compose and draft correspondence related to Human Resource functions as well as respond to inquiries from state officials, staff and constituents regarding agency matters

Provide complex administrative assistance, schedule meetings, make travel arrangements and provide technical support, prepare and process out-of-state travel authorizations, expense accounts, process mail and various documents for section team members

Oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents

Monitor the unit's operating budgets

Exercise independence in decision making based on agency policy and practice

Ability to contribute positively as part of a team, assisting with various tasks as required to help carry out the department's mission of Improving Lives for Safer Communities

Preferred

Knowledge and experience with SAMII HR and/or Financial is preferred

Benefits

Missouri State Employee Retirement System

Deferred compensation plan

Health insurance (medical, vision, dental for employees and family)

Paid life insurance

Long-term disability insurance

Cafeteria plan

Paid holidays

10 hours annual leave per month

10 hours sick leave per month

Uniforms provided when required

Pre-service and in-service training

Access to credit union

Direct deposit of paycheck (required)

Employee health, wellness and safety initiatives

MOST 529 College Savings Program

$2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center)

$0.75 per hour maximum security stipend if you work full-time at a qualifying facility

$1.00 per hour restrictive housing stipend if you are assigned a regular post within a restrict housing/segregation unit at any facility

Guaranteed 1% pay increase for every two years of continuous service up to 20 years