Apply on Employer Site

LESC · 1 day ago

Administrative Assistant

New York,NY,US

Full-time

Onsite

New Grad, Entry Level

$35K/yr - $36K/yr

LESC is seeking an Administrative Assistant to provide secretarial services to an assigned unit. The role involves interacting with clients, maintaining reports, and performing various clerical duties to support the administration.

Addiction TreatmentConsultingHealth CareMedicalVocational Education

Responsibilities

Provides secretarial services to assigned unit including typing, data entry, and (if required) switchboard/receptionist coverage

Interacts with and assists clients and other departments as needed

Responsible for assisting administration in typing a range of documents/forms required by the department

Perform admissions/terminations/transfers consisting of state regulations, including completing charts with ID numbers from Central Registry

Maintains and prepares reports for regulatory agencies and program

Prepares client charts, maintains charts in alphabetical and chronological order, files documents promptly for easy retrieval and access to other staff in the department

Orders supplies and re-stocks supply cabinets

Updates client rosters weekly

Processes admissions and terminations

Collect client fee and write receipts

Submit Medicaid information to determine eligibility

Make client ID cards

Receive and distribute incoming mail and direct outgoing mail

All receptionist duties, as well as clerical responsibilities which includes operating multiple phone lines

Also required to interface with outside monitoring agencies, which includes state, federal and city agencies

Update Admission/Termination/Transfer book to make sure records are recorded

When supervisor is out help with Census Report, keep track of all admissions, terminations and transfers in both units, batch summary and admission and unbillable forms

Performs other duties as requested or assigned