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State of Missouri · 1 day ago

Administrative Assistant (Deputy Division Director - HR Central Office)

Jefferson City, MO

Full-time

Onsite

Entry Level

$45K/yr - $45K/yr

1+ years exp

The State of Missouri is seeking an Administrative Assistant to support the Deputy Division Director of Human Resources for the Division of Adult Institutions. This role involves managing office functions, providing administrative support, and ensuring accurate preparation of various documents while contributing positively to the department's mission of improving lives for safer communities.

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Responsibilities

The selected candidate will serve as the Administrative Assistant to the Deputy Division Director of Human Resources for the Division of Adult Institutions

In addition, this position serves as the office manager directing a variety of support functions for the human resources leadership team

The selected candidate will need to compose and draft correspondence related to Human Resource functions as well as respond to inquiries from state officials, staff and constituents regarding agency matters

The selected candidate will provide complex administrative assistance, schedule meetings, make travel arrangements and provide technical support, prepare and process out-of-state travel authorizations, expense accounts, process mail and various documents for section team members

The selected candidate will oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents

Monitors the unit’s operating budgets

The selected candidate will need to exercise independence in decision making based on agency policy and practice

The selected candidate must have the ability to contribute positively as part of a team, assisting with various tasks as required to help carry out the department’s mission of Improving Lives for Safer Communities

The selected candidate will have other related work as assigned

Qualification

Microsoft Office SuiteHuman Resource Management SystemFinancial SystemSAMII HRProfessional communicationMulti-taskingDetail-orientedOrganizational skillsTeam collaboration

Required

One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency

Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year

Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year

Detail-oriented, organized and have the ability to multi-task

Possess professional oral and written communication skills and the ability to communicate in a friendly, welcoming and professional manner in person and by phone

Knowledgeable in the use of Microsoft Office Outlook, Word, Excel, Smart Sheets and the Department's Human Resource Management System as well as Financial System

Ability to compose and draft correspondence related to Human Resource functions as well as respond to inquiries from state officials, staff and constituents regarding agency matters

Provide complex administrative assistance, schedule meetings, make travel arrangements and provide technical support, prepare and process out-of-state travel authorizations, expense accounts, process mail and various documents for section team members

Oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents

Monitor the unit's operating budgets

Exercise independence in decision making based on agency policy and practice

Ability to contribute positively as part of a team, assisting with various tasks as required to help carry out the department's mission of Improving Lives for Safer Communities