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Wilton Rancheria · 1 week ago

Court Administrative Officer

9728 KENT ST - ELK GROVE, CA 95624

Full-time

Onsite

Mid, Senior Level

3+ years exp

Wilton Rancheria is seeking a Court Administrative Officer to serve as the chief administration personnel for the Tribal Court. The role involves ensuring the effective administration and operation of the Judicial Branch, including strategic planning, personnel supervision, and management of court resources.

Government Administration

Responsibilities

Administer and oversee the daily operations of the Judicial Branch

Undertake all lawful duties necessary and proper for effective Court administration

Maintain and certify accurate Court records and case documentation

Supervise, hire, and terminate Court staff in accordance with Tribal personnel policies

Provide clerical and administrative support to the Courts

Manage and maintain the Courts’ law library and facilities

Ensure public access to non-confidential Court records in compliance with Tribal law

Develop and manage the Court’s annual budget in accordance with the Tribe’s Budget and Audit Act

Oversee all day-to-day financial transactions, including processing invoices, reconciling credit card expenditures, and approving reimbursement requests

Oversee the funding awarded to the Tribal Court, including grants compliance and reporting

Enter into agreements for administrative services (finance, IT, HR) with the Office of the Chairperson

Enter into contracts or obligations with prior Tribal Council approval to support Court operations

Maintain statistical data and submit regular reports on court operations to the Chief Judge, Chairperson, and Tribal Council

Develop and implement a Strategic Plan for the Judicial Branch

Present the completed Strategic Plan to the Tribal Council for review and approval

Provide quarterly progress reports on strategic and budgetary goals, quarterly or as requested by the Chairperson and Tribal Council

Conduct an annual review and update of the Strategic Plan each year to accompany the annual budget proposal

Coordinate training and professional development programs for clerks and staff to maintain competence and efficiency

Ensure the use of technology and best practices, including electronic filing, records management, and case tracking systems

Maintains the Wilton Rancheria Bar

Provides oversight and direction to Court staff to ensure all operational requirements are met and assumes Court Clerk responsibilities when required

Works with community partners on Court-related issues, matters, and concerns

Manage the physical facilities of the Courts and ensure proper security measures are implemented

Oversee operational logistics to support a professional and secure judicial environment

Qualification

Court administrationFinancial managementStrategic planningSupervisory skillsGrant administrationCultural competenceTechnology proficiencyCommunication skillsTeamworkConflict resolution

Required

Bachelor's degree in Political Science, Business Administration, Public Administration, or a related field

Minimum of three (3) years in court administration, governmental operations, or legal administration (e.g., court administrator, court clerk, government director, attorney, or paralegal)

Minimum of two (2) years in a supervisory or management role with increasing responsibility

Must successfully pass a background investigation and maintain strict confidentiality under Tribal and federal law

Must pass pre-employment and random drug testing

Must possess a valid California Driver's License (or obtain within a reasonable time), have a safe driving record, and be insurable under the Tribe's vehicle policy

Must be able to travel occasionally for training and conferences