Vaco by Highspring ยท 1 day ago
AP Manager
San Mateo County, CA
Contract
Hybrid
Mid, Senior Level
$55/hr - $65/hrVaco by Highspring is currently hiring for an AP Manager, a temporary hybrid position in the Chicago area. The role involves managing credit card programs, overseeing invoice processing, and leading day-to-day accounts payable operations to ensure timely payments and compliance with policies.
Staffing & Recruiting
Hiring Manager
MacKenzie Melter
Responsibilities
Managing the credit card programs- balances, new hire activity, fees, etc
AP funding - projections of what's to come
Working with the GL team to review invoices and coding to find errors
Lead day-to-day P2P operations in Zip (inbox approvals, holds management, NetSuite exports, mentions), and own weekly and ad?hoc payment runs, including pre-run approval chases and SIM/SPA troubleshooting
Oversee invoice processing quality and timeliness; ensure proper coding, period alignment, and approver routing; escalate blockers and drive on-time payments
Administer Expensify reimbursements (US/UK), expense syncs, and payroll reporting cadence; manage the corporate card program (applications, submissions, limit changes, deactivations) and drive employee compliance and funding sufficiency for T&E cards
Run Navan program admin and weekly syncs, coordinating with stakeholders to maintain data hygiene and policy alignment
Own banking-related AP workflows: monthly bank transaction allocations across US/AU/UK/IE entities; account funding and wires; Airwallex wallet funding cadence and controls
Drive AP close each period: execute the day-of-close checklist; reconcile AP subledgers (Zip) to the balance sheet (NetSuite) and prepare flux/variance analysis; coordinate accruals and missing billing strings; investigate aging and reconciling items and ensure documentation and sign-offs are completed on time
Oversee statutory and regulatory deliverables connected to AP, including 1099 administration during Oct-Jan, and support VAT/GST compliance steps with the Tax team as needed
Monitor and report AP performance metrics (e.g., DPO), and prepare monthly charts and updates for leadership; identify levers to improve working capital while maintaining vendor relationships
Ensure policy/process documentation is current (AP playbook, SOPs/DTPs, travel and expense policy); build cross-training coverage and maintain clear ownership across the team
Manage high-volume stakeholder communications across Slack and email; drive resolution on exceptions, reconfigurations, and coding change requests in coordination with GL and Procurement
Lead continuous improvement initiatives across AP tools and processes to streamline throughput, enhance controls, and improve stakeholder experience
Qualification
Required
Experience managing credit card programs including balances, new hire activity, and fees
Ability to handle AP funding projections
Experience working with GL teams to review invoices and coding to find errors
Experience leading day-to-day P2P operations
Ability to manage inbox approvals, holds management, and NetSuite exports
Experience owning weekly and ad-hoc payment runs
Ability to oversee invoice processing quality and timeliness
Experience ensuring proper coding, period alignment, and approver routing
Ability to escalate blockers and drive on-time payments
Experience administering Expensify reimbursements and expense syncs
Ability to manage corporate card programs including applications, submissions, limit changes, and deactivations
Experience running Navan program administration and weekly syncs
Ability to own banking-related AP workflows including monthly bank transaction allocations
Experience driving AP close each period and executing day-of-close checklists
Ability to reconcile AP subledgers to the balance sheet and prepare flux/variance analysis
Experience coordinating accruals and investigating aging and reconciling items
Ability to oversee statutory and regulatory deliverables connected to AP
Experience monitoring and reporting AP performance metrics
Ability to ensure policy/process documentation is current
Experience managing high-volume stakeholder communications
Ability to lead continuous improvement initiatives across AP tools and processes
Preferred
Experience with software such as NetSuite, Coupa/Zip, Expensify, and Navion
Benefits
Discretionary bonuses
Medical
Dental
Vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase