Matrix Design Group, Inc. ยท 1 day ago
HR Admin/Payroll Specialist
Colorado Springs, CO
Full-time
Hybrid
Senior Level
$28/hr - $34/hr
5+ years expMatrix Design Group, Inc. is a recognized firm committed to fostering a culture of respect and excellence. They are seeking a seasoned Payroll and HR Practitioner to manage full-cycle processing of multi-state payroll and support various HR functions, ensuring accurate employee support and compliance with regulations.
ConsultingLegal
Responsibilities
Process bi-weekly, multi-state payroll for companies accurately and on time using ADP and STG payroll systems
Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees
Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department
Maintain strict confidentiality of employee files/information and any confidential Company information
May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports
Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP
May assist Director of HR with ESOP administration to include participant communication, quarterly/annual filing requirements, audit material preparation, and employee education meetings, and distribution of annual statements
Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed
Assist with benefit plan and work comp annual audits and government census requests
Track employee appraisals and license renewals and communicate timelines to staff
Respond to requests for reports from directors and for project and proposal support
File and monitor work comp and auto insurance claims
Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements
Respond to unemployment insurance notices
Assist with HR newsletter
Provide back-up for receptionist duties as needed: professionally assist all callers and visitors and redirect as appropriate, accept deliveries
Assist with office/company celebrations as needed
Other duties as assigned
Qualification
Required
Seasoned Payroll and HR Practitioner with advanced multistate payroll knowledge and experience
Exceptional attention to detail
Great technical skills
Problem-solving mentality
Ability to positively engage with employees at all levels of the organization
Process bi-weekly, multi-state payroll for companies accurately and on time using ADP and STG payroll systems
Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees
Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department
Maintain strict confidentiality of employee files/information and any confidential Company information
Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP
Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed
Track employee appraisals and license renewals and communicate timelines to staff
Respond to requests for reports from directors and for project and proposal support
File and monitor work comp and auto insurance claims
Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements
Respond to unemployment insurance notices
Provide back-up for receptionist duties as needed: professionally assist all callers and visitors and redirect as appropriate, accept deliveries
Assist with office/company celebrations as needed
Advanced knowledge of payroll regulations, procedures and software
Understanding of wage garnishment procedures
Understanding of state withholding procedures and the process to set up state accounts
Knowledge of OSHA recordkeeping requirements and procedures
Good understanding of HR, Benefits and Payroll processes and laws to include but not limited to: FLSA, ACA, FMLA, ADA, and FAMLI
Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics
Proficient in Microsoft Office applications, with advanced knowledge/skill in Microsoft Word, Excel and Outlook
Must have a professional appearance and demeanor
Excellent written and verbal communication skills
Must be highly detail oriented and able to maintain confidentiality
Must be extremely organized, have a high level of initiative and flexibility
Able to work independently with minimal supervision
Able to interact professionally with staff at all levels of the organization
Minimum of five years of experience in a professional office environment
Minimum of five years of multistate payroll experience for both exempt and non-exempt staff. Payroll experience must include all components of the payroll process
High school diploma required
Valid driver's license in conjunction with successfully passing the Company's MVR check
Preferred
Recent experience using ADP Workforce Now payroll processing software
Experience with OSHA recordkeeping and posting
Degree in accounting or human resources
Benefits
Medical
Dental
Vision
Disability
Life insurance
Paid holiday
Vacation
Sick leave
Training and education
Employee Stock Ownership Plan (ESOP)
401(k) plan
Employee wellness programs
Social committees
Community outreach programs
Company
Matrix Design Group, Inc.
Matrix Design Group, Inc. is a civil engineering firm based in Colorado, Georgia, Arizona, Alabama, Florida, Kansas, and Florida.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dan Schnepf, PE
CEO and Chairman of the Board
Sal Nodjomian
Chief Executive Officer
Company data provided by crunchbase