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American Fidelity · 22 hours ago

Building Secretary

Oklahoma City, OK

Full-time

Onsite

Entry Level

1+ years exp

American Fidelity is seeking a Building Secretary to provide diversified and confidential secretarial support for the Property Manager and Assistant Property Manager. The role involves preparing correspondence, light bookkeeping, and communication with tenants and vendors while maintaining a high level of administrative competence.

Financial ServicesHealth InsuranceInsuranceLife Insurance

Comp. & Benefits

Responsibilities

Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building’s tenants and guests

Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties

Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel

Qualification

Property management softwareCommercial real estate knowledgeMS Office proficiencyGeneral office experiencePeople skillsReliabilityIntegrity

Required

High School Diploma or general education degree (GED)

1 - 3 years of experience

Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel

General office experience within the commercial real estate industry

High level of administrative competence

Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies

Understanding and use of general office tools and equipment

Demonstrate reliability, integrity and confidentiality