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UNC Health · 4 days ago

Executive Assistant Senior

Chapel Hill, NC

Full-time

Onsite

Mid, Senior Level

$24.98/hr - $35.91/hr

4+ years exp

UNC Health is an inclusive organization with over 40,000 teammates dedicated to improving health and well-being in their communities. The role serves as the primary assistant to high-level executives, anticipating needs related to schedules and providing essential administrative support.

Addiction TreatmentHealth CareHealth DiagnosticsHospitalNon ProfitWellness

Responsibilities

Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs

Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings

Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed

Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives

May occasionally assist VPs with directors' budget

Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information

Qualification

Microsoft OutlookMicrosoft WordMicrosoft PowerPointCalendar managementMeeting planningTechnical skillsTime managementCommunication skills

Required

High School diploma or GED

Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization

Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning