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Pioneer Human Services · 3 days ago

Administrative Assistant II

Spokane, Washington

Full-time

Onsite

Entry, Mid Level

$19.86/hr - $24.82/hr

2+ years exp

Pioneer Human Services is a nationally recognized non-profit organization focused on empowering justice-involved individuals. They are seeking an Administrative Assistant II responsible for providing quality support services, client data tracking, and assisting in the preparation of reports and quality assurance activities.

ConsultingHealth CareNon Profit

Responsibilities

Prepares and types forms, documents, and schedules as directed

Tracks and monitors the reporting of special incidents, census, and other reports

Inputs and tracks demographic information, roster, census, and other data relevant to all licensing and contractual compliance

Analyzes data from multiple data sources as directed

Prepares and assists in the preparation of data reporting as directed

Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards

Compiles statistical data and other resident information within program

Audits personnel files

Provides in-service training to all program staff as directed and creates training manuals as needed

Attends and participates in scheduled departmental staff meetings

Promotes and models teamwork and collaboration with coworkers

Makes appointments and other business arrangements as directed

Orders facility supplies and equipment

Performs all new employee onboarding

Monitors mail system

Admissions (If applicable to program)

Reviews and tracks all incoming applications for completeness and determines appropriateness for admission

Consults with relevant departments and agencies to make appropriate admissions

Maintains and monitors contact with referring agencies and related Behavioral Health Organizations (BHO) and Managed Care Organizations (MCO)

Oversees the scheduling of bed dates

Reviews census projections daily in accordance with admission and discharge planning

Supports tracking systems for programs data needs

Qualification

ExcelMicrosoft applicationsAnalytical SkillsCustomer serviceOral communicationWritten communicationMultitaskingGEDHigh School DiplomaAA degreeTraining in computer scienceAccounting/bookkeeping knowledgeResidential treatmentChemical dependencyMental health disorders