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Wonderful Agency · 1 day ago

Creative Services Assistant

Los Angeles, CA

Full-time

Hybrid

Entry Level

$25/hr - $27/hr

1+ years exp

Wonderful Agency is a full-service, award-winning in-house agency known for creating marketing communications and brand experiences for iconic brands. The Creative Services Assistant supports the Creative Services and Broadcast Production team by coordinating production-related tasks across print and video production, ensuring projects are delivered efficiently and accurately.

Marketing & Advertising

Responsibilities

Support the Print Production Managers and Producers with day-to-day project tracking, scheduling, and progress updates across multiple print and packaging initiatives

Assist in preparing and distributing bids from vendors, ensuring specifications are clearly defined and timelines are achievable

Gather, review, and compare vendor estimates to confirm accuracy, material alignment, and compliance with project requirements. Work closely with internal stakeholders to pursue estimate approvals and maintain cost transparency throughout the process

Build and maintain project estimates, budgets, and cost trackers, ensuring all financial information is accurate and up to date

Manage purchase orders, invoices, production service agreements, talent contracts, production insurance COIs, and billing documentation to ensure timely and accurate processing

Maintain and regularly update production process documentation, training guides, completion reports and workflow reference materials to ensure consistency and knowledge sharing across the Creative Services team

Maintain organized production files and vendor records for easy reference and auditing

Coordinate all messengers, couriers, and local shipping, including shipping documentation, tracking and related paperwork

Assist the producers with booking crew, equipment rentals and serve as a production assistant on-set for in-house projects

Qualification

Print production processesProject management softwareMicrosoft OfficeVendor managementCurious learnerCommunicationOrganizational skillsTime managementCollaborative team player

Required

1–2 years of administrative experience, preferably in a creative agency setting

Strong attention to detail with excellent organizational and time management skills

Proficiency with Microsoft Office (Excel, Word, Outlook) and/or Google Workspace

Excellent communication and interpersonal skills, with the ability to work cross-functionally

Basic understanding of budgeting, invoicing, and vendor management

Collaborative team player with a proactive and service-oriented mindset

Able to multitask and manage competing priorities in a deadline-driven environment

Curious learner who seeks to understand the technical and creative aspects of print production

Preferred

Familiarity with project management software (e.g., Asana, Wrike, Workfront) a plus

Foundational understanding of print production processes, including materials, finishes, and file preparation would be advantageous

Benefits

Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future

24/7 online physician consultations

Virtual mental health resources

Life coaching

Engaging employee community groups

Cash rewards for healthy habits and fitness reimbursements

Library of on-demand fitness videos

Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.

Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.

Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.

Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.

Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.