Northwestern University · 1 day ago
Associate Research Administrator
Evanston, IL
Full-time
Onsite
Entry Level
$61K/yr - $72K/yr
1+ years expNorthwestern University is seeking an Associate Research Administrator to provide administrative assistance and support for research programs. The role involves preparing research proposals, managing documentation, and ensuring compliance with funding requirements.
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Responsibilities
Provides administrative assistance and routine problem solving in support of unit's research programs and mission
Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction
May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities
The ARA will work with URIC faculty to develop adherent proposals for submission to funding sponsors
The ARA will read sponsor solicitation and policies, develop timelines, collect and review proposal documents, populate internal proposal systems (e.g. CERES) and sponsor systems (e.g. Research.gov, NSPIRES, etc.)
While assisting senior RAs with proposals, the ARA will be the primary point of contact for collecting, reviewing, and managing supporting documentation, such as Current and Pending/Other Support, biosketches and other needed documents
The ARA will work with sub- and super-recipient institutions to coordinate subcontract proposals and collaborative submissions
The ARA will assist with budgeting a wide range of personnel with different appointment types
The ARA will develop the skills and experience necessary to serve as a knowledge base for faculty, advising on many topics, including cost-sharing issues, costing policies, supporting documents in proposal preparation
In support of URICA best practices, and in furtherance of the training goals of building the ARA experience, the ARA will conduct reviews of all proposals moving through our unit, utilizing a checklist, training, and senior RA guidance to verify each is complete, adherent, and ready to submit
The ARA will provide post-award compliance oversight, including monitoring spending on awards, conducting analyses, providing regular summary reports and post-award guidance to URICA leadership and individual URICs as needed
Typically administers entire research projects such as: Single Principal Investigator (PI) basic proposals, grants &/or contracts; May assist with components of multi-PI or multi-unit proposals, grants &/or contracts; NIH RO1-approximately $250K/yr. over 5 yrs.; NIH R21-approximately $150K/yr. over 2 yrs.; Foundation grants; NSF grants; Fellowships
Completes pre-award administration of grant &/or contract activities
Reviews solicitation & determines necessary components
Organizes proposal, renewal and resubmission applications
Completes NU OSR forms
Completes entire application for smaller, less-complicated, simple, standard proposals
Completes post-award administration of research grants &/or contracts
Reviews account establishment
Reviews expenditures
Monitors project under spending and overspending
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly
Reviews &/or approves transactions
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration
Becomes familiar with regulations involving research safety, animal subjects and human subjects
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
1 year financial or administrative support experience in a research environment or other relevant experience
Organization, time management, detail oriented
Multi-tasking, communication
Benefits
Health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
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