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Inside Higher Ed · 1 week ago

Research Administrator I

Gainesville, FL

Full-time

Onsite

New Grad, Entry Level

$55K/yr - $60K/yr

Inside Higher Ed is looking for a Research Administrator I to join their team at the University of Florida. The role involves K12 program administration, pre- and post-award management, and ensuring compliance with institutional and federal guidelines.

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Responsibilities

K12 Program Administration and Coordination

Pre- and Post-Award Management: Individual Career Development Grant - develop an annual RFA, application/instructions form, and timeline for dissemination, manage FAQ, collect and triage applications, coordinate feasibility and scientific reviews, coordinate in-person presentations, develop and disseminate NOAs and non-award notices, establish non-grant affiliated projects, collect quarterly progress reports, monitor monthly expenditures, collect final progress reports, and track any clinical trial study submissions to CT.gov

Collect study related documents for NIH Prior Approval

Ensure compliance with institutional and federal guidelines

Review and approve scholar expenditures. Generate monthly reports for PIs

Review and update IRB and/or IACUC approvals annually

Program Administration: Serve as program POC

Serve on TWD advisory committees as a non-voting member

Translational Science Academy Seminar Series focused on ESIs and post-Docs - develop seminar announcements, maintain listservs, coordinate calendar invites, track reservations vs. attendance, end of seminar survey development, dissemination, and tracking, as well as day-of facilitation to include catering, set up and clean-up of event space, presenter and attendees audio and visual support, monitoring Zoom chat, and recording upload and dissemination

Meeting Coordination - agenda preparation and dissemination, meeting reminders, minutes, and membership maintenance

Manage K Library - utilizing NIH RePORTER, update monthly, a list of all K awards at UF and FSU, working with the awarded PIs to request a copy of their abstract and summary statement, process requests for access to the K Library

Manage the K-Program Mock Study Section to include RFA, application/instructions form, and timeline for dissemination, manage FAQ, collect applications, scientific reviews, coordinate in-person presentations, and share written and verbal reviews in time for applicants to revise their proposed K applications to federal agencies

In collaboration with the CTSI Communications Team - maintain public facing webpage

Assist with course management, including coordination of yearly 'Introduction to Clinical and Translational Science' course

Assistance with the annual CTSI Research Performance and Progress Report to the NIH

CTSI Pilots Program Administration and Coordination

Pre- and Post-Award Management: Institutional and NIH CTS Pilot Support - in collaboration with the Research Administration Manager, CTS Pilot Coordinator, and CTS Pilot Advisory Committee, develop an annual RFA and timeline for dissemination, manage FAQ, collect and triage applications, coordinate feasibility and scientific reviews, coordinate in-person presentations, develop and disseminate NOAs and non-award notices, establish non-grant affiliated projects, collect quarterly progress reports, monitor monthly expenditures, collect final progress reports, and track clinical trial study submissions to CT.gov

Collect study related documents for NIH Prior Approval

Ensure compliance with institutional and federal guidelines. Review and approve PI expenditures. Generate monthly reports for PIs. Review and update IRB and/or IACUC approvals annually

Program Administration: Serve as program POC

Develop and present an annual Pilot Program workshop

In collaboration with the R-Connect Project Manager, guide potential pilot applicants through the R-Connect process to connect researchers to vital resources, facilitate collaborations, and support the conduct of innovative single and multi-institutional clinical trials

In collaboration with the CTSI Data Analyst - develop metrics and a process for data collection to include ROI

Maintain the CTSI Pilot webpage

Assistance with the annual CTSI Research Performance and Progress Report to the NIH

CTSI RA Team Support Provides occasional administrative and operational support to the Research Administration team, contributing to the efficiency and effectiveness of sponsored programs and research-related activities

Assists with data entry, document preparation, or tracking related to grant submissions, award management, or compliance processes as needed