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Orlando Health · 18 hours ago

Executive Assistant - Orlando Health Foundation

Orlando, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Orlando Health is a trusted healthcare organization dedicated to providing professional and compassionate care. They are seeking an Executive Assistant to perform advanced and confidential administrative duties for a Vice President or Senior Vice President, requiring significant organizational knowledge and skills.

Health CareHospitalMedicalNon Profit

Responsibilities

Plans and carries out administrative functions requiring considerable knowledge of the organization

Performs significant administrative duties with multiple priorities and tasks

Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc

Creates, prepares and coordinates presentations, including charts, graphs, etc

Creates and maintains databases and spreadsheets

Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary

Has significant contact with senior management, board members, and various external contacts

Has access to confidential employee, management and organization data

Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office

Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors

Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis

Conducts research, data collection, and some analysis of information

Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements

Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention

Utilizes significant discretion in varied areas

Coordinates special events

Prepares, monitors, or assists with the preparation of various budgets

Provides work direction to other clerical personnel within the department

Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards

Maintains compliance with all Orlando Health policies and procedures

Maintains established departmental policies and procedures

Prioritizes workload to manage multiple priorities

Enhances professional growth and development through participation in educational programs, current literature, and workshops

Qualification

Microsoft OfficeAdministrative experienceCustomer serviceData analysisEvent coordination

Required

Associate's Degree

Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section)

Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access)

Five (5) years of customer service, administrative, secretarial or related experience