ImmunityBio, Inc. · 20 hours ago
Executive Assistant - Technology
El Segundo, CA
Full-time
Onsite
Senior Level, Lead/Staff
$51.50/hr - $56.65/hr
8+ years expImmunityBio, Inc. is a commercial-stage biotechnology company focused on developing innovative therapies to enhance the human immune system against cancer. The Executive Assistant will provide high-level administrative support to the Chief Technology Officer and their team, managing calendars, travel, and communication with stakeholders while maintaining confidentiality.
Health CareHealth DiagnosticsTherapeutics
Responsibilities
Coordinate a variety of travel, meetings, and other calendar appointments, requiring interaction with both internal and external contacts
Anticipate the executive’s needs and prepare required materials for conferences, meetings, calls, and various appointments
Process all invoices to ensure timely and accurate payments
Track contracts through negotiation, approval, distribution, and execution process including the required follow-ups with legal, finance, and supply chain as needed
Assist in managing calendar in Outlook, manage contacts lists and send invitations
Schedule meetings, prepare agendas, and record and distribute meeting minutes
Provide coordination for Technology projects and activities, track progress to milestones/deadlines and follow up on deliverables
Screen and draft internal and external correspondence, emails, memos, and reports
Prepare and submit expense reports and reimbursements
Represent the executive and exchange sensitive information with key company contacts including regulatory agencies, advisory boards, clients and other external business constituents
Maintain and track the department budgets
Support preparation of presentations and materials for internal and external meeting
Identify and implement process improvements for administrative workflows and department operations
May provide guidance or coordination support to other administrative staff supporting TechOps
Document and maintain standard operating procedures (SOPs) of administrative processes
Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities
Qualification
Required
High School diploma required
8+ years' professional experience as an Executive Assistant
Prior experience working with confidential or sensitive information, preferably in the medical or pharmaceutical industry, is required
Experience documenting and maintaining standard operating procedures for administrative processes required
Ability to thrive in a fast-paced and highly matrixed biopharmaceutical environment that requires adaptability, initiative, and seamless collaboration across technical, operational, and corporate functions
Ability to consistently exercise sound judgment, professionalism, and discretion while handling confidential information, managing sensitive communications, and representing the CTO and TechOps with poise to internal and external stakeholder
Ability to maintain proprietary, trade secret and confidential information
Strong organization and planning skills
Strong knowledge of standard productivity software tools (e.g. MS Office suite, especially Excel & PowerPoint)
Budgeting and basic finance knowledge
Exceptional written and verbal communication skills, with the ability to craft clear, concise, and professional correspondence and presentations
Positive attitude
Proactive, resourceful, efficient, energetic, and a genuine desire to work well with people
Strong attention to detail
Ability to effectively prioritize and multi-task under limited direction, and ability to shift priorities quickly while working under tight timelines
Strong problem-solving skills and ability to anticipate needs and proactively address issues
Able to work with senior leaders and stakeholders at all levels, internally and externally with ease and minimal direction
Familiarity with collaboration tools (e.g., MS Teams, Zoom, OneDrive or similar) and basic virtual event support
Preferred
Bachelor's Degree in Business Administration or related field
Benefits
Medical, Dental and Vision Plan Options
Health and Financial Wellness Programs
Employer Assistance Program (EAP)
Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability
Healthcare and Dependent Care Flexible Spending Accounts
401(k) Retirement Plan with Company Match
529 Education Savings Program
Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks
Paid Time Off (PTO) includes: 11 Holidays
Exempt Employees are eligible for Unlimited PTO
Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day
We are committed to providing you with the tools and resources you need to optimize your Health and Wellness.
Company
ImmunityBio, Inc.
ImmunityBio, Inc.
501-1000 employees
H1B Sponsorship
ImmunityBio, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (4)
2023 (6)
2022 (7)
2021 (1)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$1.36BKey Investors
Oberland CapitalNantCapitalPatrick Soon-Shiong
2025-07-25Post Ipo Equity· $80M
2025-04-08Post Ipo Equity· $75M
2024-12-11Post Ipo Equity· $100M
Leadership Team
Enrique Diloné
Chief Technology Officer
Leonard Sender
COO
Recent News
Los Angeles Business Journal
2025-12-24
Company data provided by crunchbase