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Baker Donelson · 1 day ago

Administrative Services Specialist - Birmingham, New Orleans, Baton Rouge, or Jackson, MS

Baton Rouge, Louisiana, United States

Full-time

Onsite

New Grad, Entry Level

Baker Donelson is a law firm with an opening for an Administrative Services Specialist in multiple locations including Jackson, Birmingham, New Orleans, and Baton Rouge. The role requires providing administrative support to attorneys and staff, handling various tasks such as data entry, scheduling, and coordinating meetings in a fast-paced environment.

AdviceConsultingIntellectual PropertyLegalProfessional ServicesTransportation

Comp. & Benefits

Responsibilities

Providing services such as copying, printing, scanning, mailing, FedEx, preparing expense reports and check requests, assisting with electronic client files, physical file creation, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences which may include distribution of materials, travel arrangements , time entry, downloading and saving documents from external sites, reconciling bills, W-9 requests, facilities, office supply ordering and stocking, hospitality services, coordinating courier services, and other projects as assigned

Qualification

Microsoft OfficeOffice administrative experienceInterpersonal skillsOrganizational skillsClient service skillsProofreading skillsConfidentialityAdaptability

Required

Office administrative experience

Basic knowledge of office equipment, including computer and copiers

Proficient in Microsoft Office, Word, Outlook, and Excel

Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment

Ability to organize and prioritize numerous tasks and complete them under time constraints

Confidentiality

Exceptional client service skills

Working effectively within a group or independently

Excellent proofreading skills

Must be willing to learn new tasks and adapt to change easily

Must provide minimum authorization to work in the United States