City of Fredericksburg, Virginia · 22 hours ago
Administrative Support Specialist III
City of Fredericksburg, VA
Full-time
Onsite
Mid Level
$42K/yr - $46K/yr
3+ years expThe City of Fredericksburg is seeking an Administrative Support Specialist III to join their Sheriff’s Office team. This role provides essential administrative support, including managing documents, coordinating meetings, and handling financial documents under general supervision.
Government Administration
Responsibilities
Provide varied administrative support to department head and staff
Compose and prepare reports and correspondence
Research and compile data for various needs
Schedule and manage meetings, appointments, and calendars
Maintain computer record-keeping operations and filing systems
Make travel arrangements and respond to routine correspondence
Perform general bookkeeping, including payroll and accounts payable assistance
Assist in maintaining departmental inventories and vendor communications
Deliver high levels of customer service in-person and over the phone
Coordinate special events and prepare necessary materials and facilities
Enter and retrieve data from computer databases and process documents
Complete special projects with planning and data collection
Manage photocopying, faxing, scanning, and filing of documents
Handle incoming and outgoing mail, including payment processing
Operate various office equipment and maintain supply inventories
Interact professionally with internal and external stakeholders
Serve as backup for supervisors and coworkers as needed
Perform other related duties as assigned
Qualification
Required
High school diploma or GED
Three (3) years of administrative and clerical experience or equivalent education/experience
Valid state driver's license may be required
Certification as a Notary Public or ability to obtain within three (3) months of hire
Strong knowledge of City policies and department procedures
Familiarity with clerical duties and relevant laws and regulations
Understanding of departmental organization and safety precautions
Proficiency in technical and professional terminology
Ability to maintain effective relationships with internal and external entities
Competence in operating and maintaining office equipment
Excellent command of English language, including grammar and spelling
Skill in administrative, secretarial, customer service, and organizational functions
Ability to learn complex principles, make judgments, and acquire new knowledge
Capability to compile, transcribe, and analyze data
Aptitude for providing guidance and interpretation of procedures
Proficiency in performing routine work and making independent judgments
Ability to perform basic arithmetic and carry out instructions
Company
City of Fredericksburg, Virginia
As the urban hub of the Fredericksburg region, our historic City is host to a quickly growing population – and is located about an hour from both Richmond and Washington D.C.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase