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Odyssey Systems · 1 day ago

Administrative Support

US-MD-Patuxent River

Full-time

Onsite

Mid Level

3+ years exp

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. They are seeking an Administrative Support role to assist the WIB CV-22 Osprey Division, performing a variety of administrative tasks to support the organization's operations and efficiency.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Perform administrative support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products

Operate with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol

Maintain appointment calendars, VTC and conference room schedules. Schedule meetings and conferences including those involving staff from outside the immediate office

Answer telephones, forwards messages and provides responses to routine queries

Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses

Assist in preparing and updating program office file management documents

Prepare agendas, reports, and briefings for staff meetings

Ensure administrative taskers/packages meet or precede their suspense deadlines

Draft, edit, and staff both military and civilian appraisals and Awards and Decorations

Perform additional administrative tasks as required in support of customer organization

Have access to and perform administrative duties in ATAAPS and DTS

Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters

Support ad hoc tasks as required

Qualification

Administrative supportDocument preparationCalendar managementDoD experienceEvent coordinationFile managementCommunication skillsTeam collaboration

Required

Bachelor's degree in a related field and 3 years of experience in the respective technical/professional discipline being performed, three of which must be in the DoD

Or Seven years of direct experience in the respective technical/professional discipline being performed, five of which must be in the DoD

Active Secret clearance